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How to Adjourn a Meeting

How to Adjourn a MeetingThere is more than one way to do just about anything, including adjourn a meeting.  Last week during the Night Riders 4-H Club meeting in Milnor there arose a teachable moment when I had the opportunity to explain this to the youth and adults who were in attendance at the meeting.

When an organization conducts its business meetings by following guidance from a parliamentary manual such as the Robert’s Rules of Order, there are at least two ways to adjourn a meeting.  The exception to this would be if the bylaws of the organization state otherwise.

One way to adjourn a meeting is for a motion to be made, seconded, and voted upon favorably.  It could sound like this:

Member:  I move this meeting be adjourned.

Another member:  I second the motion.

Presiding officer:  It has been moved and seconded that this meeting be adjourned.  All in favor say aye.  (Pause to listen.)  

Presiding officer:  All opposed say no.  (Pause to listen.)

Presiding officer: (if the majority voted in the affirmative):  The ayes have it and the motion is adopted.  This meeting is adjourned.

Another way to adjourn a meeting is for the presiding officer to call for further business three times.  If none is brought forward, the presiding officer can adjourn the meeting.  It would sound like this:

Presiding Officer:  Is there any further business to be brought forward at this time?

Presiding Officer:  Is there any further business to be brought forward at this time?

Presiding Officer:  Is there any further business to be brought forward at this time?

Presiding Officer: Hearing no further business at this time, I declare this meeting adjourned.

Tips and techniques for conducting efficient and effective business meetings will be shared during the Lead Local training that is scheduled to be offered in July.  For more information about the Lead Local training, or to pre-register to participate, call the Sargent County office of NDSU Extension at 701-724-3355, or email cindy.klapperich@ndsu.edu.

Photo Source: https://pixabay.com/illustrations/gavel-mallet-icon-gavel-icon-5660494/ (downloaded 5/4/21)

 

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