Program Planning, Evaluation, and Reporting


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Request for Professional Development Funds

Extension program planning, development, delivery, and professional development are currently facilitated through ten Extension program teams. The outcomes of these team programs are communicated through Impact Statements (formerly Impact Reports). Extension provides the following guidelines and support to program teams when planning meetings, professional development, and team programs.


Planning Meetings

Each program team will determine if they need to meet and how to establish consistent communication among members. If you are planning a face-to-face meeting, visit with your program leader before making arrangements.

In the event of a face-to-face meeting, agent mileage is fully reimbursed by district funds if staff carpool. If staff drive individually, half of the mileage is reimbursed from district funds, half from county funds. Staff are encouraged to travel with other county staff to reduce expenses. State and area specialist travel expenses are paid with their operating funds. Grant-funded specialist's travel expenses are paid with their grant funds.

Additional team meetings or work group meetings are encouraged to support continued team activities. These meetings can occur via conference calls, web-conferencing, Skype, IVN, or in association with other scheduled events. Meeting agendas could include a review of progress on signature programs, development and review of evaluation tools, professional development plans, etc.


Subject Matter Training

Program teams maintain current listings of priority professional development opportunities on their team menu. In addition, program teams are encouraged to consider developing training to fulfill identified needs. These training events may be focused entirely on Extension staff or may include stakeholders. Examples may include the livestock workshop at Washburn, 4-H training workshops, etc.

Each team may offer a training that is supported by professional development funding, as follows:

Each year a maximum of $2,000 is available per team for team professional development. Team program funding is intended for expenses such as travel for an invited speaker, meeting materials, room charges, bus rental, specialized equipment, software, etc. Meals and refreshment breaks should be paid by participants. Alternatively, teams could charge a registration fee to cover food. Agent travel expenses should be charged to county funds. Specialist travel should be charged to their operating funds. Reminder: A Contracted Services Agreement Short Form is required if a speaker is receiving an honorarium. Talk to your program leader before making plans.

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