North Dakota State Soil Conservation

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Watershed Leadership Academy Mar 06, 2018 09:00 AM - 04:00 PM — Lake Region College -Devils Lake
Watershed Leadership Academy Mar 28, 2018 09:00 AM - 04:00 PM — Minot REC – Minot
Watershed Leadership Academy Apr 12, 2018 09:00 AM - 04:00 PM — Minot REC – Minot
Watershed Leadership Academy Jul 10, 2018 09:00 AM - 04:00 PM — Dickinson REC – Dickinson
Watershed Leadership Academy Jul 24, 2018 09:00 AM - 04:00 PM — Dickinson REC – Dickinson
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NDSU Extension Service
2718 Gateway Ave., Suite 304
Bismarck, ND 58503
Phone:701-328-9715
Fax: 701-328-9721

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Sample Agenda

Consider a brief agenda instead of rushing through a long one to keep participants engaged and remain at the meeting. Robert’s Rules of Order suggests an order of business as follows:

  • Call to order – The call to start the meeting. The chair states that there is a quorum present (minimum number or percentage of people necessary to conduct business). The number needed for a quorum is usually stated in the organizational bylaws but if not, a majority of member makes up a quorum. The Chair states: “I call this meeting to order.”
  • Opening exercise (optional) – These optional exercises would include a prayer, song, pledge or other common meeting tradition to signify a moment of unity for the group.
  • Reading and approval of the minutes – Notes from the previous meeting are read or distributed by the secretary of the organization. The Chair will then ask: “Are there any additions or corrections to the minutes? If there are none, the minutes are “approved as read.” If there are corrections, they are made and the minutes are then “approved as corrected.” By reading the minutes early in the meeting, a reminder is provided to the group of what happened at the last meeting.
  • Reports of officers and standing committees – Officer and committee reports are provided in the order they are listed in the bylaws. To introduce these reports, the Chair would say: “We will now hear a report from the ___________ committee.” If there are recommendations from the committee that call for action, the Chair would say: “You have heard the report of the _______________committee with the recommendation of___________________. Is there a motion to adopt the ________________________committee’s recommendation?” After each report, the organization’s membership votes to adopt (or amend and adopt) each report. The only report not “adopted” is the treasurer’s report which is “filed.”
  • Special committee reports – If any special committees have been formed, the reports will be added to the agenda here. Special committees do not need to report if there is no business occurring. To introduce these reports, the Chair would say: “We will now hear a report from the ___________ committee.” If there are recommendations from the committee that call for action, the Chair would say: “You have heard the report of the _______________committee with the recommendation of___________________. Is there a motion to adopt the ________________________committee’s recommendation?”
  • Unfinished business – Any business that was postponed at a previous meeting is discussed here. The minutes will provide an overview of what would be involved in unfinished business based on the last meeting. The chair would say: “We will now return to our old, unfinished business.”
  • New Business – Items that have not been discussed previously fall within new business. To open this part of the meeting the Chair would say: “Is there any new business?”
  • Announcements – the chair asks if there are any announcements.
  • Adjourn – After the business of the organization is complete a motion to adjourn can be made, it must be seconded and is then voted on without debate.
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