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April 2015

Approved Minutes of the April 14, 2015 NDEAFCS Meeting

The meeting was called to order by President Samantha Roth on April 14, 2015 at 5:30 p.m. in 4-H Library on NDSU campus in Fargo, ND.

Attending: Cindy Klapperich, Deb Lee, Donna Anderson, Molly Soeby, Rita Ussatis, Macine Lukach, Kristi Berdal, Brenda Langerud, Vanessa Hoines, Dena Kemmet, Acacia Stuckle, Ellen Bjelland, Kim Bushaw, Karen Armstrong, Kari Helgoe, Karen Bettenhausen, Julie Garden-Robinson, Lori Scharmer, Holly Arnold, Divya Saxena, Samantha Roth.

Twenty-nine members participated in an online survey of motions for quorum.

Guests: Chris Boerboem, Shaundra Ziemann-Bolinske, Amy Lick

SECRETARY REPORT: Motion (Dena Kemmet) to approve secretary’s report, seconded (Molly Soeby) and passed.

TREASURER’S REPORT: Lori Scharmer reported the checking account beginning balance (Oct. 1, 2014): $4,240.11. Balance as of April 1, 2015: $3,707.78 (missing from report was the 2014 4-H Foundation distribution).  4-H Foundation account balance (Feb. 2014): $11,442.69.

Motion (Lori Scharmer) to designate $1,000 for travel expenses between members attending Health Extension Conference in April in Atlanta, seconded (Vanessa Hoines). Discussion held and motion passed.

An updated treasurer report was emailed to members April 20, 2015. 2014 4-H Foundation distribution $406.45 bringing checking account balance $4,114.23; 4-H Foundation account balance (Feb. 28, 2015): $12,195.10. Motion (Macine Lukach) to accept the report, seconded (Acacia Stuckle) and passed.

Director Chris Boerboom gave a legislative update on House and Senate bills effecting Extension programming and research for 2015-16. He also applauded members who applied for the NDSU Extension Incentive programs: 2 – Advance Degree program; 6 – Learn & Lead program.

COMMITTEE REPORTS

Awards/Recognition (Christina Rittenbach):

Samantha Roth reported that three members have applied for awards.

Member Resources (Ellen Bjelland):

Treasurer and President-Elect are up for election. Membership chair Ellen Bjelland brought the following nomination: Julie Garden-Robinson and Acacia Stuckle for president-elect; Donna Anderson and Molly Soeby for treasurer.

Ellen recognized and welcomed new members, Deb Lee, Ransom; Karen Bettenhausen, McIntosh; Susan Quamme, Parent Resource Center, Fargo; and Amanda Dahners, Grant.

Introduction and welcome of visitors- Amy Lick, Bowman; and Shaundra Ziemann-Bolinske, Burleigh.

Public Affairs (Vanessa Hoines):

Discussion held on potential nominees for Friend of NEAFCS for 2015. Vanessa will send an email request out to all members seeking nominations for external partners that have been supportive of ND NEAFCS.

Professional Development (Donna Bernhardt):

Samantha Roth informed members of discussion held during executive meeting concerning benefits of moving forward with professional development retreat at Washburn camp with fall dates. Members were polled via email and potential dates were August 25-27.

4-H Foundation Representative (Dena Kemmet):

Dena reported camp facilities have been the main focus of Foundation. Meredith Gilroy is the new director and has been working successfully with Giving Hearts Day and Paving the Way Challenge.

Samantha Roth introduced the Bucks for Bunks challenge being released to county 4-H councils ($1,000) 4-H club members and leaders to help purchase new bunk bed sets. A Foundation representative is willing to come out and speak with local 4-H councils.

Dena noted there is no term set for 4-H Foundation representative in by-laws. If anyone is interested to please keep the opportunity to serve as Foundation representative in mind. The Foundation meets 4x a year.

State Fair Representative (Ellen Bjelland):

Donna Anderson reported that foods and clothing/textile exhibits were down.

FCS Promotional Committee (Mary Froehlich, et. al):

The committee has not met in at least a year. Suggestion made to have brainstorming time at retreat to work on new hands-on ideas that can be presented at legislative updates, incorporate tools from national level, signature lines, Ag Day at Capitol representation, etc.

JCEP Report

No National report. Epsilon Sigma Phi (ESP) will be professional association leading auction at fall conference. NEAFCS agreeing to head auction in two years.

OLD BUSINESS:

None.

NEW BUSINESS:

Motion (Ellen Bjelland) to hold professional association retreat for members in Washburn at ND 4-H Camp August 25-27, 2015, seconded (Dena Kemmet). Discussion held. Motion passed.

Motion (Vanessa Hoines) to make $500 available to use for fall professional development retreat, seconded (Brenda Langerud). Discussion held. Motion passed.

With no new nominations for officers from the floor elections were concluded with members through online polling. Julie Garden-Robinson is new president-elect and Donna Anderson is new treasurer.

Announcements:

Christina Rittenbach represented NEAFCS at 2015 PILD.

Reminder to participate in free national webinar trainings.

The affiliation’s annual report is due June 1st. Questions, contact Samantha Roth.

The 2015 NEAFCS Annual Session will be held Nov. 2-5, at Greenbrier Resort in Sulphur Springs, West Virginia. Members interested in attending are to let Samantha Roth know.

Christina Rittenbach and Vanessa Hoines are serving on fall conference committee.

Meeting adjourned.

Kari Helgoe, Secretary

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