ND Extension Association of Family and Consumer Science


ND Extension Association of Family and Consumer Science

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October 2013

Minutes of the October 24, 2013 NDEAFCS Meeting

The meeting was called to order by President Marcia Hellandsaas on October 24, 2013 at 4:30 pm at the Holiday Inn at Fargo, ND. 

Attending: Lori Scharmer, Callie Johnson, Kristi Berdal, Karla Monson, Julie Garden Robinson, Divya Saxena, Kim Bushaw, Brenda Langerud, Karen Armstrong, Deb Gebeke, Christina Rittenbach, Karen Armstrong, Beth Beckers, Samantha Roth, Janet Wanek, Megan Janssen, Cindy Klapperich, Megan Ness, Donna Anderson, Ellen Bjelland, Dena Kemmet, Vanessa Hoines, Rita Ussatis, Mary Black, Kari Helgoe, Beth Roth, Mary Froelich, Donna Bernhart, Holly M. Arnold, Sean Brotherson, Marcia Hellandsaas, Peggy R. Anderson

Updates were given by Director Chris Boerboom and Dr. Virginia Clark.  Each stressed the importance and successes of FCS programming.  Chris discussed FCS staffing in Western ND.  Dr. Clark reported on the Food Lab renovation and news within the College of HDE.

SECRETARY’S REPORT:  Motion (Donna Anderson) to approve the secretary’s report, seconded (Megan Ness) and passed.

TREASURER’S REPORT: Lori Scharmer reported the checking account beginning balance (Nov. 1, 2012): $ 2,111.17.  Ending Balance (Oct. 15, 2013): $ 4,017.10.  4-H Foundation Investment Account Ending Balance as of May 16, 2013:  $ 9,943.76.  Motion (Ellen Bjelland) to accept the report, seconded (Vanessa Hoines) and passed.


Awards / Recognition (Samantha Roth):

Congratulations to 2013 National Winners in Food Safety to Julie Garden-Robinson and Kimberly Beauchamp.

To apply for awards, dues need to be paid to Lori by Dec. 1, so they are received at National by Dec. 1. Actual applications are due to Sam by Friday, January 24.  Sam will send an email with a link to the Awards page.  Encourage your co-workers to apply.

Member Resources (Karen Armstrong): 

I would like to thank everyone for voting on line. Samantha Roth is our incoming President Elect and Lori Scharmer is elected our Treasurer.

New members: Holly Arnold, Kim Bushaw, Kari Helgoe, Molly Soeby, Jane Strommen, Acacia Stuckle

Introduction of guests- Janet Wanek, Mary Black, Megan Janesson, Cindy Klapperich and Elizabeth Beckers.

E-mail invitations have been sent to new employees.  Student invitations and membership forms were sent to Marie Borr, Assistant Professor, School of Education. The invitation will be passed along to students.

Encourage members to: 1.Submit or review research and scholarly articles for the Journal of NEAFCS; 2.Submit application for awards; 3.Sign up for member resources sub-committees on line before December 31st. There are 17 sub-committees to choose from; and 4. Encourage member to take advantage of NEAFCS webinars and social media sites.

Don’t miss the opportunity to submit a proposal to present a concurrent session at the JCEP Leadership Conference (February 11 – 13, 2014 – Memphis, TN) and/or Public Issues Leadership Development (PILD) Conference (April 6 – 9, 2014 – Alexandria, VA). Information about the type of presentations appropriate for each conference, guidelines for submission, and information on the review process can be found on the JCEP (Joint Council of Extension Professionals) website www.jcep.org . Be sure to read both RFPs carefully as each conference is requesting different topics for presentations. Both events offer conference registration scholarships to the highest scoring proposals. Don’t delay – due dates are:    JCEP Leadership Conference – October 31.  2013 PILD Conference – November 8, 2013

Public Affairs (Julie Garden-Robinson): 

  •  Attempted to award the “Friend of NDEAFCS” to Bison Athletics, but no one from the department attended to receive the award.
  • The “Living Well” cookbooks are sold out.
  • Julie distributed handouts she received at PILD about the impacts of Food, Nutrition, and Health programming across the nation.

Professional Development (Callie Johnson):

No one applied for the scholarship for the second year in a row.  It was decided that the committee will meet and decide on a new timeline and rules for the scholarship.  If there are any suggestions, please contact someone from the NW District.

4-H Foundation Representative (Dena Kemmet):

  • New Foundation Director Hired - Cheryl Kuhn took over as development director for the North Dakota 4-H Foundation. Her major responsibilities include providing leadership on generating donors for the annual, endowed, capital fund and special project giving opportunities. She also will plan, implement and evaluate special events for donor development and recognition, and fundraising. In addition, she will be involved in community outreach, marketing and public relations on behalf of 4-H and the foundation. Kuhn has nine years of experience in nonprofit development activities and more than 10 years of related experience, including youth development, marketing and public relations.

  • Giving Hearts Day - ND 4H Foundation will participate in Impact Foundation Giving Hearts Day on Valentine’s Day 2014.

  • Camp Name and Development Project - The board unanimously approve an official name change for the camp from Western 4-H Camp, Inc. to North Dakota 4-H Camp. Details for cabin improvements are in discussion with contractors for the $1.9 million renovation. The new building will be called “The Johnsrud 4-H Center”.  The State Board of Higher Ed approved the camp project on June 20. 

  • Donations – Employees that don’t already, should consider payroll deduction or other giving to the foundation

State Fair Representative (Marcia Hellandsaas):  No report.


A short report was given on FCE membership in the state.  There are currently 10 counties with state affiliation.  The National FCE Convention was held in Fargo this year.  The State FCE Convention will be held in Medora in June.


Galaxy Report was given by Ellen, Julie, and Macine.  They were all placed on national sub-committees.  Ellen reported on the “Cook Once, Feed for a Month” program.  Julie commented on the valuable experiences of attending and meeting people from other states.  She also commented on Dental Health as a possible idea for future programming.   

Marcia shared upcoming Webinars, dates of upcoming events and programs, and showed “Living Well” materials that are available on the “Living Well” Website.  She also shared the report of the NEAFCS Endowment for the Future, of which Julie GR is on the national committee. Marcia also reported on recent NDJCEP meetings and encouraging student memberships in our association.

A discussion was held on elections of officers and a bylaw change.  Motion (Karla Monson) made to change our constitution to read that elections be held at the annual meeting. Motion seconded (Julie Garden Robinson.)  Motion failed and recommendation was not adopted.

Lori showed the new FCS marketing brochures.  Suggestions were made for promoting the brochures: Share with advisory councils, legislative meetings, schools, commissioners, for agents to introduce themselves to other agencies, and in doctor’s offices.  Vanessa, Rita, and Janet volunteered to form a committee to help promote the FCS brochures.  Deb Gebeke had 1000 of the brochures printed and they are all gone.  Motion (Sam Roth) was made to spend $500 toward printing more FCS brochures. Motion seconded (Donna Anderson) and passed.

Karen shared a flyer that promotes NDEAFCS to students and others. 

Meeting adjourned.

Kristi Berdal, Secretary

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