ND Association of Extension 4-H Youth Workers


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October 2017

NDAE4-HYW Minutes

NDAE4-HYW Annual Meeting
October 26, 2017 5:00 p.m.
NDSU Extension Fall Conference
Holiday Inn Conference Center, Fargo, ND

 Meeting was called to order by President Dena Kemmet.

Secretary’s Report was previously sent, reading of the minutes was waived. Report was moved to approval by Sue Isbell, seconded by Amelia Doll.

Treasurer’s Report was given. Samantha Lahman was previously appointed to complete an audit of our accounts. She reported that all was in order. Our ending balance as of October 20, 2017 was $7,609.83. Treasurer Kramlich announced that $1,999.80 will be received by the Association from the Social/Auction from the previous night. Report was moved by Amelia Doll, Seconded by Sue Isbell.

Administrative Reports

Director Boerboom-Administrative Report

Director Boerboom Opened the floor for questions and concerns in regards to the latest budget announcement. Question was raised by Julie Kramlich in regards to Jackpot Funds that are provided for association members who attend National Meetings. Director Boerboom relayed that these funds will still be provided at the same level as previously. Carrie Knutson raised a question asking how agents can help with the next step of the SBARE review and meeting with commissioners. Amelia Doll raised a concern that she has heard rumors that ANR Agents in counties where there is a full time 4-H Agent that they are not required to assist with the program. Director Boerboom directed back to an e-mail that he sent previously that answered this question by specifically stating that the North Dakota 4-H Program is everyone’s responsibility.

Brad Cogdill-Center for 4-H Youth Development

Brad reported that 4-H has grown by 19% in North Dakota since 2010 and that we currently have 6,445 4-H Members. Cost recovery fee is $20 per 4-H member beginning on November 1. At present 4,930 youth are enrolled for next year. Two administrative assistants will be attending the Fair Entry system training in Texas. These counties will then implement the system. The total approximate cost of the system statewide would be $15,000. With a lack of program funds this may be postponed. Megan Scott is leading the Impact of 4-H in North Dakota project. Counties will be sending out surveys and be collecting the data. Megan Scott has also applied to be one of ten states to implement more Common Measures. The ND 4-H Foundation will be holding their interviews next week for a program administrator. The Foundation has grant opportunities for 4-H programs. Brad shared that there were 559 Campers at the North Dakota 4-H Camp this past summer.

Committee Reports

Karla Meikle-Awards and Recognition

Achievement in Service Award- Kim Fox
Achievement in Service Awards - Samantha Lahman
Distinguished Service Award -Adrian Biewer
Distinguished Service Award - Crystal Schaunaman
Meritorious Service Award - Rick Schmidt
25 Years of Service - Maxine Nordick

Karla Meikle-Clover Shop Report - Current balance $9,565.57

Marcia Hellandsaas- Diversity Report - No Report

Brian Zimprich-Grants - No Report

Julie Kramlich-Membership

We have 58 members and 10 lifetime member. Membership forms for 2018 are in county boxes.

Sue Isbell-Nominating Committee

  • We have three nominations for President and one for Treasurer.

Carrie Knutson-Policy & Resolution

  • Potential changes to the By-laws will be discussed during new business.

Acacia Stuckle-Professional Development

  • A group will be headed to Indianapolis in November. 2018 in Ohio and 2019 in West Virginia

Meagan Scott-Programs

  • Read through the National Task Forces

  • LeAnn Skurupey announced that YQCA will be mandatory for the 2018 North Dakota State Fair for all livestock (except Horse) exhibitors.

  • Updates will be coming on the specifics for the 4-H Program Planning

  • Meagan would like to have a 30% return on the Impacts of 4-H on North Dakota survey.

Amelia Doll-Public Relations & Information

  • No Report

Old Business

Our 2017 nomination for PILD, Monique Stelzer, will remain our nominee until we can send a representative.

NAE4-HA 2017 National Meeting is November 9-13 in Indianapolis, IN.

New Business

Our JCEP Representative is Brian Zimprich. He will attend in February of 2018 in Orlando, FL.

There was a motion made by Amelia Doll to allocate $75 for the NCR silent auction gift. Vanessa Hoines seconded. Motion passed.

JCEP has agreed to give $400 from the Social/Auction funds for our social sponsors.

Motion was made by Amelia Doll to raise our dues to $100. This will allow North Dakota to keep $20 instead of the current $10. Seconded by Marcia Hellandsaas. Motion passed.

Updating of the by-laws:

Vanessa Hoines moved to change the By-laws with the following:

  1. Correct the recently changed Districts in our current By-laws to coincide with the newly formed East, Central, and West Districts.

  2. With the dropping of one District Director, the position of Diversity Committee Chair would become an appointed position.

Much discussion followed. Penny Nester moved to approve the by-law changes as they have been amended. Amelia Doll Seconded.

Election of Officers:

  • Vice-President: Nominations are Carrie Knutson, Kari Helgoe, and Monique Stelzer. Kari Helgoe declined her nomination. Sue Isbell moved to close nominations. Angie Johnson seconded the motion. Motion was carried.

  • Treasurer: Nomination is for Julie Kramlich. Vanessa Hoines moved to close nominations. Rachel Wald seconded. Motion passed.

  • Central District Director: Amelia Doll nominated Emily Goff. Rachel Wald moved to cast a unanimous ballot, Angie Johnson seconded. Motion passed.

 Ballot vote was taken.

  • OFFICERS: Vice-President: Carrie Knutson, Treasurer: Julie Kramlich, Central Director: Emily Goff, Diversity Chair: Marcia Hellandsaas

    • Amelia Doll moves to destroy the ballots, Joel Lemer seconded, motion passed.

  • Diversity Chair: Julie Kramlich nominated Marcia Hellandsaas. Penny Nester moved to close nominations and cast a unanimous ballot. Amelia Doll seconded. Motion was carried.

In final new business Karla Meikle moved to donate $1000 from the Clover Shop for a brick on the back patio. Amelia Doll seconded. Motion was passed.

Meeting was adjourned at 6:31 p.m.


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