ND Association of Extension 4-H Youth Workers

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October 2018

NDAE4-HYW Minutes

NDAE4-HYW Annual Meeting
October 23, 2018 7:00 a.m.
NDSU Extension Fall Conference
Radisson Hotel, Bismarck, ND

Meeting was called to order at 7:09 a.m by President, Brian Zimprich on October 23, 2018 in the Van Gough Room of the Radisson.

Secretary’s report was read. Meagan Scott moved to approve the minutes, seconded by Paige Brummund.

Amelia Doll was unable to attend the meeting, Megan Scott was asked to give the Treasurer’s report. The account at Dakota Bank has been closed, a new account has been opened at Gate City Bank and new checks have been ordered. Dena Kemmet moved to approve, Maxine Nordick seconded.

Dr. Lardy spoke to the group. He touched on the budget and the states need to reevaluate positions to make deliberate hires. He noted that his conversations with the legislators have been positive. He stressed that members need to work with their advisory councils and political connections.

Old Business

Committee Reports:

Center for 4-H Youth Development / Brad Cogdill: 6,440 enrolled and 27,063 participants in Extension youth programming. Our focus is on learning and leading. He spoke on camping priorities for the 4-H program, including new donations and improvements for ND 4-H Camp. Spoke to the positives of the Livestock Quality Assurance training. 4-H survey had 100% county participations. He also commented on the new BBQ Chef Master’s program. He explained the potential for program fees to be used to pay for FairEntry or ShowWorks. Decision will be made by December 1 as to which program will be purchased. 4-H Program Planning dates have been set. Concerns: loss of staff, implementation of and NDSU Extension 4-H Camp delivery.

Awards and Member Recognition/ Carrie Knutson: (on agenda)

Clover Shop Report- Karla Meikle: Items for purchase will be available at the registration table later on at conference.

Diversity – Marcia Hellandsaas: The committee met twice. Youth in Poverty; LGBTQ, Incarceration, subcommittees will be filled. The Diversity committee has adjusted their award applications; they are due in November. The committee of (Telling Our Stories) will be working on Tips of the Month and telling stories through videos. If anyone would like to join please talk to Marcia.

Grants: Karla thinks there will be $1,000+ dollars for grants. The application is on our website. They are due on December 1.

Membership: Membership forms were given out to all attendees. It is recommended that you attend a National Conference. Dues are due by December 15. Brad Cogdill and Karla Meikle reported that we have 56 members and 10 lifetime members. To recruit new members, we will be offering an incentive; the person that gets the most new or re-enrolled members will receive a $50 gift card or a $50 Clover Shop credit.

Nominating Committee – Dena Kemmet: Slate of officers was presented.

North Dakota 4-H Foundation: The Foundation received a $50,000 donation from Butler. However they still need $1,500 for Bucks for Bunks. There are also Bricks available for purchase for the patio. Giving Hearts Day raised $32,000 with 100 new donors. We also have partnerships with JoAnn Fabrics and TSC.

Policy & Resolution - : No policy or changes. Dena Kemmet will change the website to reflect the changes that we made to the districts last year (4 to 3). She asked that you pass along the ‘Benefits of Membership’ handout.

Program Planning: Program Planning will be held December 11-12 (Jamestown?). Spring Training in April (Carrington?)

Professional Development: (no report)

Public Relations: (no report)

NAE4-HA Ohio meeting attendees were asked to give a report. Dena spoke to the importance of attending and some of the highlights. (16 fish and stoppers Backyard Bass) (4-H Pet Pals) (Shooting Sports Online Program coming in 2019) (Drone Curriculum): 15 delegates.

New Business

JCEP Representative for the next 2 years is Karla Meikle she will attend conference in February 2019 in San Antonio, TX.

PILD is held April 14-17, 2019 in Crystal City, Virginia

NAE4-HA 2019 National Conference will be held in White Sulphur Springs, WV November 3-7. Start thinking about attending and potentially presenting.

Extension Director Chris Boerboom has retired. Topic was opened for discussion on purchasing a gift for him. Karla Meikle moved to purchase a $100 gift card for a garden center in the MSP area as a retirement gift. Dena Kemmet seconded. Motion was approved.

Volunteer Conference will be held in Billings, MT May 14-16. Contact Rachel Vettern for more details. The conference focusss on volunteerism (training, recruiting, maintaining, etc.)

Election of Officers:

Secretary: Samantha Lahman

East District: Cindy Klapperich

West District: Shelby Hewson

Election results were given. Rachel Wald motioned, Maxine seconded. Results were approved.

Dena Kemmet moved to destroy the ballots Karla Meikle seconded.

Caroline Homan spoke as to the ways that North Dakota could synthesize materials so that new families don’t feel so overwhelmed. They have applied for an innovation grant for videos that would explain contests like Communication Arts, Project Expo, etc. This would help support agents and be a critical piece in making sure the 4-H program stays sustainable.

No other announcements.

Karla Meikle moved to adjourn, Meagan Scott seconded. Meeting was adjourned.

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