ND Association of Extension 4-H Youth Workers


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March 2007

Minutes of the March 28, 2007 NDAE4-HYW Meeting

NDAE4-HYW Minutes

March 28, 2007


The following members and guests were present: Gail Slinde, Peggy Anderson, Sharon Smith, Rick Schmidt, Dena Kemmet, Sharon Kickertz-Gerbig, Mike Hanson, Brad Cogdill, Marcia Hellandsaas, Donna Anderson, Dean Aakre, Brian Zimprich, Wendy Bengochea, David Twist, Rachelle Vettern, Maxine Nordick, Sue Isbell, Jodi Bruns, Sue Fagerholt, Krista Littlefield, Gerald Sturn, Colleen Svingen, Carrie Schumacher, Al Ulmer, Vanessa Hoines, Lisa Dawson, Julie Hassebrook, Kaylyn Anderson, Deb Lee, Ellen Bjelland, Callie Maddok, JoAnn Runner, and Carmen Rath-Wald..


President Jackie Buckley called the meeting to order.


Secretary Report:      The minutes of the previous meeting were read by Sharon Smith.  A motion was made and passed to approve the minutes.


Treasurer’s Report:  Gail gave the treasurer’s report.  Balance on hand as of March 27, 2007 was $6185.82.  Carmen Rath-Wald moved to accept the report; Sharon Kickertz-Gerbig seconded the motion.  Motion carried. 


Administrative Reports

Duane Hauck

·         Shared that there is a very positive response from the legislature regarding 4-H.

·         Spoke about Field Days.  Everyone is encouraged to attend.

·         Encouraged everyone to check into the eXtension web site. 

·         Encouraged staff to promote NDSU as a college choice to local students.  There should be a binder in each office regarding NDSU Ag Program options.

·         Spoke about Western 4-H Camp.  Recognized positive efforts and asked us to put a special extra effort into promoting the camp this season.

Brad Cogdill

·         Encouraged us to promote Western Camp attendance for this summer’s camps.

·         Told us that Carrie Stark’s position will be filled with a Youth Development Focus to include State Ambies program, EYC, and Character Education.  Rick Schmidt, Linda Hauge and Maxine Lukach are on the selection committee.  A state ambassador, adult volunteer and 1 or 2 more interested people are needed for the committee.  Contact Brad with any suggestions for the selection committee.

·         Chaperones are needed for EYC.  District Directors have been asked to help suggest agents.  The need may result in a set rotation of agents as chaperones.

·         Support Staff positions in the state 4-H office are being reclassified and will be filled.

·         Encouraged us to send Thank You messages to legislators if current funding requests come to be.

·         Policy and Over-site Committee is meeting and needs new members.  Suggestions of volunteers and staff for membership are requested.

·         Talked about 4-HCCS – 4-H Cooperative Curriculum System is in transition.  The April Pre-press Sale will be April 1st – 25th.  Patience needed as changes come forth.

·         Professional Development.  Giving Them Our Best II is scheduled for April 23rd-24th in Bismarck.  Focus will be on a strong & effective volunteer base with special guest speaker Dr. Jim Rutledge.

·         Curriculum Workshops will be held in June 12th-14th for the New Kick Off of 4-H Project curriculum. The North Central Region has 25 slots.  Please let us know if you are interested. 

·         Question regarding New State Office Positions.  New positions through the legislature - appears that one will be coming.

·         Question regarding 4-H Financial Issues.  There are National concerns.  Possible professional development on this issue may be coming that will also address club responsibilities.

Standing Committees:

Membership: Gail Slinde handed out an updated membership list and announced that the list will be on the web soon.

Professional Development: No report was given.

Programs: No report was given.

Policy and Resolutions: No report was given.

Member Recognition: Donna Anderson promoted awards that are available and encouraged members to apply.  Jackie Buckley was recognized for 25 years with Extension.

Public Relations and Information: No report was given.

Diversity: No report was given.

News and Views: Dean Aakre spoke about some information that is now available on line.

Clovershop:   Krista Littlefield presented a written report.  Checking account balance as of March 23, 2007 was $2,140.24.  Savings account balance as of March 23, 2007 was $7, 244.90.   Discussion regarding what to do with returned items (clothes that don’t fit).  Sue Isbell moved that whenever items are purchased – sales are final.  Marsha Hellandsaas 2nd the motion. Motion passed.


Unfinished Business:

Secretary’s position is open and the term runs to Fall 2008.  Peggy Anderson volunteered to fill the position.


New Business:

JCEP: Jackie Buckley attended the meeting in St. Louis, MO – Feb. 27-March 1, 2007.  Theme of the conference was Internationalizing Extension.  4-H.org and 4-H.com domains have been purchased.  Sharon Anderson reported on National 4-H Council.  Many states have a fee for 4-H Members called a programming fee ($10-$20) that helps pay salaries of professional staff with some staying in the county.

NDJCEP:  Marcia Hellandsaasgave report.  There will be a meeting in April over IVN. A board will be formed.

PILD: April 23-25, 2007 – Sharon Query & Jorey Dahners will attend. 

National Meeting: Atlanta Georgia October 21-25, 2007.  Sign-up sheet was available.  Leadership Team meeting on Thursday and will decide on funds available.


Donna Anderson moved to adjourn and Marsha Hellandsaas seconded the motion.


Respectfully Submitted,

Sharon Smith


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