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4-H and Youth Committee Minutes

Minutes from 2015-2019

2019 Minutes 

4-H and Youth Committee meeting held via skype on 10/09/2019

Members Present via Skype: Brian Zimprich (chair), Angie Johnson, Breana Kiser, and Rick Schmidt

Implementation of $20/member enrollment fee 2018

Discussion was held on the new ND 4-H $20/member (cap limit of $60/family) enrollment fee that was fully implemented in 2018.  Committee members were asked what types of feedback/responses counties were receiving from it – with most commenting on having little to no issues at this time.

Recommendation: None

State 4-H Contest and Exhibition Overview

Data was shared with the committee, regarding participation in statics, livestock, and 4-H contest events. All events were holding at average or slightly above average, based upon the group’s consensus. Horses showed the only decline, due to the Equine herpes outbreak this year.

Discussion was had on who hires the judges for the ND State Fair. The ND State Fair hires the horse judge. For livestock judges (including rabbit and poultry), Shelly from the ND State Fair, asks for recommendations in which Dean from the 4-H office asks agents/specialists for judge recommendations. It is the final call of the ND State Fair on what judges are hired for each species.

Angie discussed reviewing how ribbons are awarded for Project Expo and Communications Arts contests at the state level. The idea in question was how can the events be more than just a “participation contest”? Communication Arts contest is an option at the National Level, so what would it take to make that a possibility if youth are interested in going for Nationals.

Recommendation: Make sure agents and specialists are aware that he/she can suggest and recommend judges for livestock shows at the ND State Fair.

Brian noted that there will be breakout sessions regarding state fair contests during the 2018 Fall Conference, so for now, staying tuned to what the updates are and continuing to have this conversation to get thoughts and ideas from other agents. Research the contests and how they are run at the national level as well to get an idea of what changes would have to be made.

Youth Quality Assurance

YQCA was implemented in many counties this year and was a requirement at the State Fair to exhibit livestock in 2018. Asked for feedback regarding how it perceived in the counties and overall very positive acceptance of the program. Some offered face-to-face trainings, while others utilized the online versions.

Recommendation: None

Understanding the 4-H Program Planning Teams

Angie shared with the committee the 2018 4-H program planning committees. Some agents are not aware of the committees, and are interested in potentially participating in one. Specialists are not aware of this committee information either.

Recommendation: More publicity of the 4-H program planning materials to agents, as all agents have a 4-H component, as well as including specialists in on the committees. The date has been set for the 4-H program planning meeting as Dec 11-12. Location TBD.

Following the agenda – no discussion was held on 4-H camp, shooting sports, Achievement Days, or the 4-H impact survey from 2017/2018.

This is Angie’s last year as chair for the 4-H and youth committee. Brian Zimprich (vice chair) will be the chair for 2019.

 

2018 Minutes

Meeting held on September 24, 2018

Members Present: Brian Zimprich (vice chair), Lindsey Maddock, Angie Johnson (chair), Lisa Pederson, Marissa Leier, Crystal Schaunaman, Paige Brummund, Rachel Wald, Breana Kiser, and Samantha Lahman.

Implementation of $20/member enrollment fee 2018

Discussion was held on the new ND 4-H $20/member (cap limit of $60/family) enrollment fee that was fully implemented in 2018.  Committee members were asked what types of feedback/responses counties were receiving from it – with most commenting on having little to no issues at this time.

Recommendation: None

State 4-H Contest and Exhibition Overview

Data was shared with the committee, regarding participation in statics, livestock, and 4-H contest events. All events were holding at average or slightly above average, based upon the group’s consensus. Horses showed the only decline, due to the Equine herpes outbreak this year.

Discussion was had on who hires the judges for the ND State Fair. The ND State Fair hires the horse judge. For livestock judges (including rabbit and poultry), Shelly from the ND State Fair, asks for recommendations in which Dean from the 4-H office asks agents/specialists for judge recommendations. It is the final call of the ND State Fair on what judges are hired for each species.

Angie discussed reviewing how ribbons are awarded for Project Expo and Communications Arts contests at the state level. The idea in question was how can the events be more than just a “participation contest”? Communication Arts contest is an option at the National Level, so what would it take to make that a possibility if youth are interested in going for Nationals.

Recommendation: Make sure agents and specialists are aware that he/she can suggest and recommend judges for livestock shows at the ND State Fair.

Brian noted that their will be breakout sessions regarding state fair contests during the 2018 Fall Conference, so for now, staying tuned to what the updates are and continuing to have this conversation to get thoughts and ideas from other agents. Research the contests and how they are run at the national level as well to get an idea of what changes would have to be made.

Youth Quality Assurance

YQCA was implemented in many counties this year and was a requirement at the State Fair to exhibit livestock in 2018. Asked for feedback regarding how it perceived in the counties and overall very positive acceptance of the program. Some offered face-to-face trainings, while others utilized the online versions.

Recommendation: None

Understanding the 4-H Program Planning Teams

Angie shared with the committee the 2018 4-H program planning committees. Some agents are not aware of the committees, and are interested in potentially participating in one. Specialists are not aware of this committee information either.

Recommendation: More publicity of the 4-H program planning materials to agents, as all agents have a 4-H component, as well as including specialists in on the committees. The date has been set for the 4-H program planning meeting as Dec 11-12. Location TBD.

Following the agenda – no discussion was held on 4-H camp, shooting sports, Achievement Days, or the 4-H impact survey from 2017/2018.

This is Angie’s last year as chair for the 4-H and youth committee. Brian Zimprich (vice chair) will be the chair for 2019.

2017 Minutes

October 11th, 2017

Members Present: Brian Zimprich, Rick Schmidt, Julie Kramlich, and Angie Johnson (chair)

ND State Fair

Discussion was held about trying to get more agents involved with helping at the State Fair during 4-H events, including statics, judging contests and livestock shows. Many of the newer agents are not aware of ways they can help or who to contact.

Recommendations: Have the contest and show superintendents make a list of jobs and how many helpers they need and send the list to Dean to put together as a sign up. Encouraging having the list done by March so there is plenty of time to find help.

4-H Camp

An update was given about 4-H camp. The ND 4-H Foundation is now looking to raise $50,000 for the livestock barn and outdoor skills building. The new livestock barn is complete, as livestock camp was held there this year, and overall, it went well. They did move the cattle to the outdoor arena, as it did get a little stuffy in the barn.

Camping fees were increased by $75 this season. This increase in cost did not seem to show hindrance in camp attendance, as camping numbers were up with over 550 campers attending this year.

Campground usage is gaining popularity, as groups are hosting it for weddings, anniversaries, reunions, etc. This usage helps defray costs and expenses for the camp. Approximately estimated at $500/weekend to rent the campground (depending upon if you’re using the cabins for lodging; dining hall; etc.)

Discussion was held on an agent’s responsibility regarding his/her roles within our ND 4-H camping program, including participation in 4-H camp (whether that be chairing, co-chairing, or volunteering time to help with camps). This also brought up discussion about an ANR agent’s overall role in 4-H/youth development throughout the counties. Each agent has 4-H/youth development responsibilities within their county.

Recommendation Encourage agents to use the campgrounds for 4-H related events and activities. Everyone help promote 4-H Camp and the new facilities, as well as find a way to help with camp in the upcoming year. Do our district directors need to address and support the agent’s roles and responsibilities with the ND 4-H camp, as well as agent’s roles and responsibilities within 4-H/youth development?

Implementation of $20/member enrollment fee Nov. 2017

Discussion was held on the new ND 4-H $20/member (cap limit of $60/family) enrollment fee that will be fully implemented on Nov. 1.  Committee members were asked what types of feedback/responses counties were receiving from it – with most commenting on having little to no issues at this implementation stage. Thoughts on how active the member is in 4-H may determine whether or not families will stay in the program due to the new program cost. Nonetheless, this new program fee could have some detrimental effects on certain 4-H programs throughout the state. Some thoughts/ideas are that some county 4-H councils and maybe even some clubs could pay for their own member’s program fee, depending upon financial stability of the council and clubs within each county. Enrollment on 4hOnline has gone very well, in order for families to prevent paying the $20/member program fee during the Sept-Oct. “fee free” grace period.

Recommendation: Does this 4-H program fee of $20/member ($60/member cap) need to be brought up to JCEP for further review and discussion?

Review of judging quality work at Achievement Days/County Fairs to move on to the ND State Fair

Discussion was had on determining if youth have to have a blue ribbon on an exhibit to attend the ND State Fair. What is our judging culture – as how are we looking at ribbon classifications? Are we looking at red ribbons as average quality of work, and blue ribbons as above average/exceptional?

Recommendation: Much more discussion needs to be had on this, but could the Center for 4-H revisit the blue ribbon requirement to exhibit at the ND State Fair?

Youth Quality Assurance

The Youth Quality Assurance team is still in info gathering mode at this time for thoughts of implementing next year.

Recommendation: Look for a session during this year’s Fall Conference to attend for further details.

4-H Foundation Ranch

Rick informed the committee that the ND 4-H Foundation owns a ranch by Gladstone. It was not used in 2017, and 4-H is highly encouraged to use this site for 4-H events.

Recommendation: More publicity of this site needs to be provided to encourage 4-H use of site.

Evaluating the Impact of ND 4-H: Statewide Survey

Angie, Julie, and Brian were recently on a committee to review a Common Measures survey that will be released to all Extension agents at the end of Oct. This survey uses a nationally known program called Common Measures. It is approved by IRB, and agents, staff, or volunteers can administer the survey to currently enrolled 4-H youth (cloverbuds and short-term members are not to take the survey). This 30 question survey will demonstrate the impact that 4-H has on ND youth, and each county will receive their individualized report, as well as a statewide report, showing the impact 4-H has on youth. This will be shared with our state legislators and county commissioners in a fact sheet. 4-H families will receive an email notifying them of this survey that agents/leaders will be giving. It is CRUCIAL that only those 4-H members who have selected the “I give permission to partake in research surveys” check box on 4hOnline take this survey. Those who did not give permission, cannot take the survey. You can conduct a report on your county 4hOnline site to see who has/has not given permission for their child to conduct the survey. Counties will receive fact sheets and step-by-step instructions on how to conduct the survey.

 

2016 Minutes

October 7th, 2016

Members Presents: Brian Zimprich, Lindsey Maddock, Rick Schmidt, Jackie Buckley, Lisa Pederson, Megan Vig, Angie Johnson, Julie Kramlich and Becky Buchmann(Chair)

Livestock/Crops Judging Contest
The State Livestock Judging Contest was moved to Fargo last year from Valley City. The original plan was to use the Horse Park, but last minute got moved to Sheppards Arena. It was noted that there were costs incurred due to award costs, although the Farm Bureau did help with some of the costs.

Recommendation: Look into the cost, if any, of using the Horse Park and possibly finding more sponsors

Youth Livestock and Horse Specialist
Interviews have been ongoing for a youth livestock and horse specialist. The search committee recently held a conference call and has recommended moving forward with a candidate. They are waiting on paperwork for the offer.
Recommendation: Keep moving forward with the process

4-H Camp
An update was given about 4-H camp. The foundation is currently $28,000 short of finishing everything. The new barn is almost done, and there are a few things left to complete.
At the Southwest District conference it was discussed that Extension personnel all have a 4-H responsibility. It was discussed that everyone should help out in a certain capacity at 4-H camp.

Recommendation: Everyone help promote 4-H Camp and the new facilities, as well as find a way to help with camp in the upcoming year.

ND State Fair
A discussion was held about trying to get more agents involved with helping at the State Fair during 4-H events, including statics, judging contests and animal shows. Many of the newer agents are not aware of ways they can help or who to contact.

Recommendations: Have show superintendents make a list of jobs and how many helpers they need and send the list to Dean to put together as a sign up. Encouraging having the list done by March so there is plenty of time to find help.

Youth Quality Assurance
There is a national meeting the week of October 10th about a YQA program in New Orleans. They are going to have a booth set up so participants can go thru the program. They are hoping to have it ready to roll in 2017.

Recommendation: Bring back information about the program and report at Fall Conference.

4-H Foundation Ranch
Rick informed the committee that the ND 4-H Foundation owns a ranch by Gladstone. It was currently used to hold the ND State Range Judging Contest in September. It is available for use.

Election was held for a new vice chair of the 4-H and Youth Committee. Rick nominated Angie Johnson to serve as vice chair, seconded by Brian. Jackie moved to cast a unanimous ballot for Angie, seconded by Rick. Motion Passed.

 

2015 Minutes

Members Presents: Andrea Bowman, Brian Zimprich, Lindsey Maddock, Rick Schmidt, Kaitlynn Hain, Samantha Lahman, Crystal Schaunaman, Jackie Buckley, Nicole Wardner, Emily Goff, and Becky Buchmann(Chair)

Showmanship Manual

There was an issue with sheep and goat showmanship at the ND State Fair this past summer. The sheep show judge asked for the youth to switch sides which is not what is in our showmanship manual. There was also an issue with goat showmanship as the judge wanted the youth to brace the goats, which is also not in our showmanship manual. The question was brought up about do we need to look at switching some of the items in our showmanship manual or leave it as it has been in the past.

Recommendation: Have animal science committee review the manual and rules before the showmanship manuals are reprinted.

Animal Science Review

The 4-H Animal Science Review was held, however many agents have not seen the final report and have only heard bits and pieces which is bringing about many questions.

Recommendation: Send out findings from the review to everyone.

Youth Quality Assurance(YQA)

The pilot period has come to a close and surveys are being gathered. Waiting for 4-H animal science committee to go thru the next steps.

Recommendations: Continue with the process of the YQA.

Range Judging Video

The range judging video is done, waiting for Kevin Sedivec or Miranda Meehan to review.

Recommendation: Continue with review and post on website.

Livestock EPD Bulletin

The Livestock EPD Bulletin is done and waiting to be printed. It is for both adults and youth.

Livestock/Crops Judging Contest

State Livestock contest is moving to Fargo, however there has not been a definite date set yet for the contest. Looking at March 5th or 12th. There are conflicts with both date including junior point shows, other judging contests etc.
Crops and Hippology Judging will still be Valley City, however the contests may also move to a Saturday.

Recommendation: Need a date so teams can plan.

 

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