North Dakota Association of Agriculture Extension Agents

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Constitution

Constitution of the North Dakota Association of Extension Agents

(Revised 1994)

(Amended 1997)

(Amended 2003)

(Amended 2006)

(Amended 2014)

(Amended 20147

ARTICLE I - NAME

The name of this organization shall be the North Dakota Association of Agricultural Extension Agents (NDAAEA).

ARTICLE II - PURPOSE

The Association is organized exclusively for charitable and educational purposes within the meaning of section 501(c) (6) of the Internal Revenue Code, or corresponding section of any future federal tax code. Within this general limitation, the purpose of this organization shall be to carry out the necessary business of the Association, to promote fellowship and harmony among all Extension worker and to improve the image of Extension.

Objectives also are to assist in securing additional opportunities for further professional improvement; to encourage a high standard of professional performance of Extension workers; to promote a high degree of cooperation and loyalty among Extension people; to assist in the furthering of ways and means of improving the effect of Extension work; to be active in administrative matters concerning Extension workers; to advance the basic importance and position of American agriculture in our state and national economy; and to cooperate in carrying out the policies and programs of North Dakota State University and the U.S. Department of Agriculture.

ARTICLE III - LIMITATION OF POWERS

No part of the net earnings of the Association shall inure to the benefit of, or be distributable to its members, officers, or other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof. No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these articles, the Association shall not carry on any other activities not permitted to be carried on (a) by an Association exempt from federal income tax under section 501(c) (6) of the Internal Revenue Code, or (b) corresponding section of any future Federal tax code, or (b) by an Association, contributions to which are deductible under section 170(c) (2) of the Internal Revenue Code, or corresponding section of any future Federal tax code.

ARTICLE IV - MEMBERSHIP

All Extension staff who have an associated responsibility with agriculture including members of the NDSU Extension Administration are eligible for membership in the North Dakota Association of Extension Agents regardless of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation and marital or family status.

North Dakota State University is fully committed to equal opportunity in employment decisions and educational programs and activities, in compliance with all applicable federal and state laws and including appropriate affirmative action efforts, for all individuals without regard to age, color, disability, gender expression/identity, genetic information, marital status, national origin, public assistance status, race, religion, sex, sexual orientation, status as a U.S. veteran, or participation in lawful activity off the employer's premises during nonworking hours which is not in direct conflict with the essential business-related interests of the employer.

Current members of NDAAEA who retire shall be accorded associate life membership in the NDAAEA. Associate members will not have the right to vote, hold office or serve as delegates to the National Association of County Agricultural Agents Annual Meeting. Other requests for life membership will be directed to the board of directors.

ARTICLE V - DIRECTORS AND OFFICERS 

Section 1. Officers:

The officers of the Association shall consist of a president, president elect, secretary, treasurer, and deputy treasurer. The immediate past president shall be an ex-officio member of the board for one year following their term as president.

 Section 2. Directors:

One district director shall be elected from each of the districts designated in Section 3.

Section 3. Districts:

  1. For the purpose of electing directors for this organization the following designation shall be used. The current state Extension districts and counties encompassed by these districts:
  2. Northwest: Bottineau, Burke, Divide, Eddy, Foster, Ft. Berthold, McHenry, McKenzie, Mountrail, Pierce, Renville, Sheridan, Ward, Wells and Williams.
  3. Northeast: Benson, Cavalier, Grand Forks, Griggs, Nelson, Pembina, Ramsey, Rolette, Steele, Towner, Trail and Walsh.
  4. Southwest: Adams, Billings, Bowman, Burleigh, Dunn, Golden Valley, Grant, Hettinger, Kidder, McLean, Mercer, Morton, Oliver, Sioux, Slope and Stark.
  5. Southeast:  Barnes, Cass, Dickey, Emmons, LaMoure, Logan, McIntosh, Ransom, Richland, Sargent and Stutsman.

Campus: State Specialists, Off-campus Specialists, and Administrators

ARTICLE VI - EXECUTIVE COMMITTEE

The Executive Committee shall be composed of the president, president-elect, secretary, treasurer, deputy treasurer and immediate past president. The Executive Committee shall meet on the call of the president and is empowered to conduct business of the Association when it is impractical to call a meeting of the entire board.

ARTICLE VII - GOVERNING BOARD

The executive committee and the district directors shall comprise the governing board hereafter referred to as the board.

The board may meet at the call of the president to transact such business as deemed necessary during the year.

When vacancies occur in any office during the year, the Governing Board shall make an appointment to fill the vacancy. Such person shall act until the next annual meeting of the Association.

ARTICLE VIII - ELECTION

The election of officers and directors shall be held at the Association's regular Annual Meeting. The election of directors shall be by districts. Nominating procedure specified in By-laws. (Article IV, Section II). 

Voting shall be by ballot and candidates for any position must have 51 percent of the votes cast.

ARTICLE IX - TERMS OF OFFICERS AND DIRECTORS

Section 1. Officers:

The term of officers shall be one year except the office of secretary, the office of treasurer, and the office of deputy treasurer. The secretary, treasurer, and deputy treasurer shall serve one, two-year term elected in alternate years. The secretary and deputy treasurer shall be selected in even numbered years and the treasurer during odd numbered years. The members of the executive committee shall be elected at the annual meetings. They shall begin their term of office immediately following the Annual NDSU Extension Service Fall Conference meeting after which they were elected.

The President-Elect shall automatically advance to the position of President at the next election.

Section 2. Directors:

The term of office for district directors shall be two years. Each term, one-half of the districts shall elect directors. The odd numbered districts elect directors the odd years. The even numbered districts elect directors in the even years. They shall begin their term of office immediately following the Annual NDSU Extension Service Fall Conference meeting after which they were elected.

Unexpired terms of district directors shall be filled from the membership of the respective district.

ARTICLE X - STANDING AND SPECIAL COMMITTEES

The standing committees necessary to carry out the objectives of the Association shall be:

Miscellaneous Committees

  • Social

Extension Development Committees

  • Early Career Development
  • Administrative Skills Development
  • Teaching and Technologies

Program Recognition Committees

  • Communications; Public Relations
  • Search for Excellence; Professional Excellence
  • 4-H and Youth
  • Recognition and Awards
  • Scholarship; Life Members

 Professional Improvement Committees

  • Natural Resources; Horticulture; Sustainable Ag
  • Agronomy and Pest Management
  • Animal Science
  • Ag Economics
  • Special committees may be appointed when necessary.

ARTICLE XI - DISSOLUTION

Upon the dissolution of the North Dakota Association of Agricultural Extension Agents, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c) (6) of the Internal Revenue Code, or corresponding section of any future Federal Tax Code, or shall be distributed to the Federal government, or to a state or local government, for public purposes. Any such assets not so disposed of shall be disposed of by the County Court of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

ARTICLE XII - AMENDMENTS

This constitution may be amended at any general meeting of the Association by two-thirds vote of the members present. However, the proposed amendment must be available to all members at least ten days prior to its consideration.

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