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Tech Coffee Break - January 9, 2017

Dena Kemmet began the coffee break with introductions of Jon Fry and Jerry Ranum from Ag Communications. The topic was Data Backup prior to NDUS Office 365 Migration.

First of all, make sure there is a copy of your data in another location. There are many options available. Make sure you know where your files are located.

On campus there are a couple of options. Shared drives and personal drives, they are backed up.

Off campus all are different. Some have shared drives and personal drives also. Your shared drives should be backed up.  Servers will also backup.

One Drive for Business. They are not sure what will or won’t transfer so hold off on using One Drive.

Google Drive is a good alternative. Drop Box is not recommended because of security issues.

Another option is an External Hard Drive that you can take with you. There is plenty of space and can cost $100 or less.

Can also use thumb drives and flash drives. These are not the most reliable though. Draws backs can be lost, misplaced.

Can also backup on Ag Comm Computer Services.  Jon or Jerry will put more information on that option in Becky Koch’s, “Lets Communicate.”

There are so many different kinds of external drives. IT can recommend some that are big enough to handle information. 2 TB is plenty big for backing up. Some also have their own software but there are some issues with that.

Windows 7 or 10 have backups built in. They have been pretty reliable, but not easy to set up. Good instructions though. IT will have that information up on their website.

Jon reiterated to have a hard drive that’s big enough.

Dena Kemmet asked about cost share for the external hard drives. Jon said It is possible, it doesn’t hurt to ask.

Someone brought up that that some people didn’t have a photo showing in this session. Dena said she knows Kari Presler uploaded a photo but it couldn’t be seen. Jerry Ranum typed that sometimes there are 2 different places to set that, in Skype and in Office 365.

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