Upsilon Chapter of Epsilon Sigma Phi


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Committee Guidelines

Guidelines for the ESP committees


Auditing, Budget and Fund Raising Committee

Shall audit the books just before the Annual Conference and confer with the treasurer if necessary.

History and Retirees Committee

Shall work on updating the current history. Shall explore viable alternatives for a continuing history of Epsilon Sigma Phi and the NDSU Extension Service. Old memorabilia shall be gathered and a suitable long-term storage space be found and used. A report shall be prepared, presented at the annual meeting, and filed. 

Membership, Recruitment and Retention Committee

Shall identify and solicit eligible new members, plan the invitational process and orientation meeting, select a sponsor for each new member (including hosting an initiation and banquet or luncheon) identify members not attending meetings and that are in arrears in dues to encourage active participation and dues payment, encourage retirees to become paid-up lifetime members and assume other responsibilities as may be identified. 

Nominating By-Laws Committee

Shall draw up slate of candidates, contact them, acquaint them with the duties of their respective office, determine their willingness to serve, and receive their acceptance to be a candidate. The slate shall be presented by the chairman at the annual conference. 

Professional Development and Recognition Committee

Shall publicize opportunities, then solicit recommendations from the membership and others as various recognitions become available as detailed in the National Epsilon Sigma Phi by-laws. Selections and recommendations shall be forwarded as instructed. Honorees will be contacted and invited to function where honor is to be bestowed. Committee chairman may present awards and recognition. Upgrade and maintain quality of items in professional development recognition through budget or donor sponsorship. 

Member Services/Scholarship/Newsletter Committee

Shall review scholarships available, publicize scholarships and encourage use, evaluate applications and make recommendations for awarding scholarships. Search for additional monies to provide scholarships. Publicize available members benefits annually by providing a list of current scholarships or updates at the annual meeting. 

Global Relations Committee

Promote the Extension professional by: nominating individuals for the International Service State Award, promoting cultural awareness activities and training and communicating opportunities for international service to members as provided by the national global relations committee. Work with the national GR committee to include members in the International Database on the ESP web site.

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