Upsilon Chapter of Epsilon Sigma Phi


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October 20, 2016

Minutes from the October 20, 2016 ESP meeting

Epsilon Sigma Phi Upsilon Chapter

October 20, 2016

Holiday Inn, Fargo

Call to Order – Janet Knodel, President, Upsilon Chapter of ESP

Introduction and recognition of guests

Secretary’s report – Andrew Thostenson presented the minutes from the 2015 meeting as written by outgoing Secretary, Marie Hvidsten. Motion to approve without modification was moved, seconded, and approved without dissent.

Treasurer’s report -- Andrew Thostenson presented the financial reports. They were reviewed and found in order by Ken Hellevang. Motion to approve without modification was moved, seconded, and approved without dissent.

Reports from committees

Audit – Ken Hellevang asked that a new member be found to review the books in 2017. Charlie Stoltenow volunteered. Ken, Andrew, and Charlie will work together in 2017 to audit the financials with Charlie replacing Ken.

  • Membership and Recruitment– Vanessa Hoines, Chair
    • New members:  Lindy Berg, Amanda Dahners, Dan Folske, Andrew Friskop, Esther McGinnis, and Meagan Scott. Jodie Bruns, Annalist and Vanessa Hoines administered the initiation.
    • New Life Members – J.W. Schroder, Gerald Sturn, Jay Fisher. J.W. was on hand to receive his certificate.
  • Professional Development and Recognition Committee– Lynette Flage, Chair
    • Meritorious Support Service Award – Aimee Thapa
    • Mid-Career Service Award – Donna Anderson
    • Administrative Leadership Award – Deb Gebeke
    • Distinguished Service Award – Ken Hellevang
    • Visionary Leadership Award – Carmen Rath-Wald
    • Continued Service Award – John Kringler
    • Friends of Extension – Joe Breker, Arlene Dura, Durward & Phyllis Otterness, and Russ Tweiten
  • History and Retirees– Duane Hauck, Chair:  Duane asked for volunteers to work on an update to the NDSU Extension Directory and also invited retires to a monthly breakfast in Fargo. He encouraged retirees and soon to be retires to make sure they are put on the e-mail list to keep up on extension news:
  • Global Relations Committee – Marcia Hellandsaas, Chair No report.
  • Update – ESP, JCEP—Jan Knodel read Kathy Tweeten’s report (see below)
  • Nominating Committee– Bradley Cogdill, Chair. Slate for 2017
    • Brad Brummond, President
    • Ken Hellevang, President Elect
    • Andrew Thostenson, Secretary Treasurer
    • Jodie Bruns, Annalist

Election—Brad Cogdill moved to accept the slate. Charlie Stoltenow Seconded. The slate was approved unanimously.

New Business:

  • Request from NDAEAA for $100 contribution from ESP to support the fall conference social. So moved by Charlie Stoltenow and Seconded by Rick Schmidt. Approved without dissent.
  • Motion to support the Western 4-H Youth Camp with a $1000 contribution to their Buck for Bunks Campaign. So moved by Marcia McMullen. Seconded by Ken Hellevang. Approved without dissent.
  • Motion to support 75% of travel expenses for the President, President-Elect, or a member at large to the National Meeting be paid from the treasury. So moved by Mohamed Khan. Seconded by Charlie Stoltenow. Approved without dissent. 
  • Holly Arnold, NDEAFCS association reported the ESP share of the 2016 Auction would be $575


Draft Minutes submitted 11/3/2016 by Andrew Thostenson, Secretary/Treasurer

Kathy Tweeten Report:

  • The national ESP conference takes place the week of October 24, 2016 in Cape May, NJ.  I’ll be attending the meeting and am a voting delegate.
  • There are still two openings for 2017 committees that should be filled by representatives from the North Central Region. Committees are Membership Recruitment and Retention Committee and the Marketing Committee.  I would strongly recommend that if you are at all interested in serving on the National ESP board, the first step is to serve on a committee.  You do get a little stipend for attending the national meeting.  I believe it’s $200.
  • As Pres-elect for ESP I am also on JCEP and on the JCEP Leadership Conference planning committee.  We had over 80 proposals so are looking at ways to provide more people a chance to showcase their work.  I know that there were a couple from ND so stay tuned….there may be a chance to do a poster if not selected for one of the 20-25 presentation spots.  Maybe holding a conference outside the front doors of Universal Studios helped to entice people to come!   Double Tree by Hilton – Orlando, Florida February 8-9, 2017
  • I would highly encourage Upsilon members and especially Life members, since I’m now one, to attend the ESP conference to be held next year:

       Wilmington, North Carolina
       The dates for the conference are October 8 - 12, 2017.
       The conference hotel will be the Hilton Wilmington Riverside

       The conference committee is planning special events, tours, etc. for life members.

  • Public Issues Leadership Conference (PILD) Call for Oral Presentations

       If you are interested in making a presentation at the 2017 Public Issues Leadership Development Conference at the Hyatt Regency Crystal City during the PILD     Conference April 2-5, 2017 you must submit your proposal by 5:00pm (PDT) November 1, 2016.


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