NDSU Extension - Cass County


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Project Records

Learn By Doing - Developing Skills for Life

Why Keep 4-H Records?

Most of us have been faced with the question, "Why do we need to keep 4-H project records?" It's a good question and there are many good answers.

The purpose of 4-H record keeping is to simply teach how to keep records. 4-H record keeping is an educational piece of each 4-H project that is important in the development of this life skill. Record keeping should be a continuous process. It should be done regularly and as soon as possible in relation to the items being reported on. This practice will make the task easier and more meaningful. Remember, "Learn by Doing" is the slogan.

4-H records are kept to help the member:

  • Develop the habit of recording things when they happen.
  • Training for keeping up-to-date and accurate records as an adult.
  • Learn effective communications in written form.
  • Record accomplishments.
  • Develop skills for filling out job applications, college scholarships and college admission froms.

4-H projects are designed for the development of project skills as well as life skills such as record keeping, decision making, communication, responsibility and leadership.

Record Keeping Requirements

Each year members (Ages 8 and up) must choose at least six learning activities or leadership experiences to complete a project. These activities and the date on which they were completed are recorded on the Project Achievement Record Book, found in the Cass County 4-H Record Book. The record books are then turned in to the club leaders for review and awards in August.  

Cloverbud Members (Ages 5-7) must complete a Cloverbud Member Book while participating in club meetings and other local events and activities. These records may also be turned in to the club leader for review and awards in August. 



  • Exhibiting at the Red River Valley Fair and/or Achievement Days IS NOT a requirement to complete a project.
  • Exhibiting at the Red River Valley Fair and/or Achievement Days DOES NOT complete a project but can be part of completing a project.
  • Doing the project activities and paperwork ARE requirements to consider a project completed.

Record Keeping Forms

Independent Member Forms
Independent Membership Guidelines/Agreement PDF
Independent Awards Application PDF
Project Record Forms
4-H Poultry Record (Cass County) PDF
4-H Rabbit Record (Cass County) PDF
4-H Small Pets/Cats Record (Cass County) PDF
4-H Livestock Identification Form PDF
Crop Production Project Worksheet PDF
ND 4-H Sheep or Beef Breeding Project Record PDF
ND 4-H Market Animal Project Record PDF
4-H Dairy Production Record PDF
4-H Beef Breeding Project Lifetime Record PDF
4-H Horse Record PDF
Horse ID Form PDF
4-H Sheep Breeding Project Lifetime Record PDF
ND 4-H Swine Breeding Project PDF
For more information and questions, please contact:
Sarah McNaughton, NDSU Extension Agent, 4-H Youth Development
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