POLICIES

Requests for Engineering Assistance
Adopted March 10, 2005

Requests for LFAP engineering assistance may be submitted on an ongoing basis directly to the Dakota West and Dakota Prairies RC&D offices. A LFAP Engineering Request form along with the “Assessment Tool for New or Existing Animal Feeding Operations” will be required documents to use in submitting a request.

Upfront Fees
Adopted September 7, 2005

The following upfront fee structure was adopted to provide for more efficient use of the LFAP engineer’s time and to help cover the 40% nonfederal match required for the EPA 319 grant supporting the LFAP Program.

• Phase 1: The LFAP engineer will be available to conduct an initial site visit to consult with an agricultural producer interested in discussing possible options for managing livestock waste. There will be no upfront fees for this Phase. Any organization or agency providing technical assistance to agricultural producers (i.e., SCD or NRCS field office staff, Stockman’s Association, DP3 staff, etc.) or an agricultural producer may contact the LFAP engineer or RC&D staff to request a site visit.

• Phase 2: If the producer elects to obtain engineering assistance from LFAP after the initial site visit, a $500 upfront fee will be charged. This will cover the engineering survey and any standard soil testing required for the project. Costs for standard soil tests will be billed directly by the lab to, and paid by, the LFAP. (Soil testing costs in excess of $500 will be billed to the producer by LFAP.) A preliminary design will be completed based off of the soil testing and survey results. This preliminary design may be used for EQIP or EPA 319 funding applications. A formal “Request for Engineering Assistance” form and “Assessment Tool for New or Existing Animal Feeding Operations” must be completed after Phase I if the producer would like to continue with the project.

If the producer decides to continue on with the project, the upfront fee will also cover the completed design, development of construction bid packets, and construction oversight. Therefore, all engineering work will be covered by the $500 upfront fee paid either by the producer or the project sponsor (SCD, WRD, etc.) with cash or inkind contributions.

The rest of the engineering costs are covered through grants and contributions administered in partnership between Dakota Prairies RC&D, Dakota West RC&D, North Dakota Department of Health, NDSU Extension Service, and local SCD, WRD, and County Commission boards.

Dakota West RC&D will direct bill the producer for the upfront fees and send a copy to the local SCD field office and the project coordinator for their records. The upfront fees are non-refundable.

Non-Payment of Upfront Fees/Project Cancellation
Adopted January 9, 2004

The following policies were enacted for situations occurring as follows:

• If Upfront Fees are not paid and/or producer has not progressed the project along on his/her part at any point along the way, a letter will be issued to the producer with copies going to the project coordinator (i.e., DP3 Coordinator, Stockman’s Association Ag Waste Coordinator, or SCD Watershed Coordinator or other staff working on project), and to the Soil Conservation District board of supervisors who are sponsoring the project. The letter will inform the producer that he/she must pay the Upfront Fee and be willing to proceed with the project within six months of this notice or the LFAP Committee will cancel assistance for the project. If the project is cancelled, the process of reinstating service for LFAP engineering assistance will be to resubmit a new request.

• If Upfront Fees are current, yet project is not progressing because of the producer’s choice, after two years of no progress, the project will be cancelled. A letter to this effect will be issued to the producer with a copy of the letter sent to the project coordinator and to the Soil Conservation District board of supervisors who are sponsoring the project. If the project is cancelled, the process of reinstating service for LFAP engineering assistance will be to resubmit a new request.