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Several Backup Options Available

external hard driveThe last six months have revealed at least two situations of hard drive failure. In one instance, some data was recovered, but a lot of data had been corrupted and was unusable. No backup system was in place.

The second hard drive failure resulted in no data recovery at all, but an external hard drive had been in use and all of the data except a week’s worth was replaced.

It is very important to have a backup system that’s stored away from your computer. The time and effort you put into creating research data, developing educational programs and conducting business is so valuable that a single point of failure is a disaster

What are the options?

  • On campus, each faculty and staff members has 10GB on a network drive (U:) for personal use.
  • The RECs usually have servers with external backup devices.
  • Some county Extension offices have network drives that individuals can use.
  • Any office can use an external hard drive. A 1TB drive can cost less than $100. These drives can be configured with software to back up data on a schedule, such as once a week. Of course, the computer needs to be turned on for the backup to occur. External hard drives can be large or small in size. The small ones are powered by your USB ports, and the large ones have their own power adapter. Shield these drives from power outages and power surges.
  • Depending on the quantity of data to back up, flash drives can be considered. A 128GB USB drive costs around $30. With these devices, a copy-and-paste process is usually done.
  • OneDrive in your Office 365 account synchronizes the files on your computer with cloud storage automatically so they’re backed up, plus you can give others permission to review and edit content.

 Blair Johnson, IT Systems Specialist; ITS Help Desk, 701-231-8685

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