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Microsoft Launches Outlook Apps for iOS and Android

On January 29, 2015 Microsoft launched new Outlook apps for Android and iOS.The new apps offer some features you don't get by connecting your NDSU Microsoft account to the native "Mail" and "Calendar" apps on your smartphone or tablet.

I downloaded and installed the Outlook app for iOS on my iPad mini and, after some confusion due to mistyping my password repeatedly, was able to get logged in by choosing "Exchange" when prompted, and entering my full NDSU email address and password. There was no need for defining the "server" or touching any of the other advanced options you may have had to use to set up your NDSU email on your phone or tablet in the past. The set up of the Outlook app on my Android phone (Samsung Galaxy S4) was identical to the setup on my iPad, right down to the same delay due to my bad typing skills.

As soon as I opened the apps, I was taken in by the look and feel. They are definitely an improvement over the the generic mail apps on iOS and Android.

Outlook App Email on AndroidThe Outlook apps automatically separate your messages into 2 tabs, "Focused" and "Other." Important e-mails are supposed to be shown under the "Focused" tab. The apps did a pretty good job of that for me right from the start. I did find a few important emails under the "Other" tab, but it was easy to move them to "Focused" by opening the message, touching the menu icon and choosing "Move to Focused Inbox." The app asked me if I just wanted to move the message or to move it and create a rule that would put all future messages from that sender in the "Focused Inbox." As you move messages back and forth between "Focused" and "Other," the app will start to learn which types of messages are important to you.

The apps also feature the ability to "schedule" a message, which means you can delay it, scheduling it to return to the top of your inbox at a time of your choosing. This is great for managing those messages that are important to you, but you can't deal with them right away. By swiping left to right on a message, you can choose to "schedule" it to return to your inbox in a few hours, in the evening, the next day or at a custom time. Being able to interact with messages by swiping is a major feature of the new Outlook apps. By quickly swiping right to left on a message you can archive it. By swiping right to left a little more slowly, you can delete it.

I'm still exploring the apps, but one of my favorite features is access to the calendar from inside the Outlook app. Microsoft is also talking up the ability to easily insert links to files from Dropbox, OneDrive, iCloud, Google Drive and Box.

Overall, I think the new apps are a big improvement over just connecting your NDSU Microsoft account to the "Mail" and "Calendar" apps on your iOS or Android devices. You can download the apps for free (see the links at the top of this article). Give them a try, and let me know what tips and tricks you discover.

UPDATE: I just came across this excellent post from ProfHacker, "Outlook for iOS and Android: An Email App Administrators and Staff Will (Really!) Love," with more information of the features of the new Outlook apps.

Bob Bertsch, Web Technology Specialist, (701) 231-7381

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