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Agriculture Communication

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Continue to Be Vigilant About Phishing Emails


If you receive a suspicious email, do not reply, click on any links or open any attachments.

If you are not sure it's a phishing email, forward it to the NDSU IT Help Desk, ndsu.helpdesk@ndsu.edu to review.

If you've determined it is a phishing email, forward it directly to ndsu.reportaphish@ndsu.edu, which keeps intact important information that may help IT staff identify the source of the scam. Then delete the message.

Did you take bait?

If you think you may have responded to a phishing message or clicked on any links within a suspicious message, please immediately contact the NDSU IT Help Desk at 701-231-8685 or ndsu.helpdesk@ndsu.edu.

If you have any questions about phishing, please contact us.

Jerry Ranum, IT Systems Specialist, 701-231-6395
Sonja Fuchs, Web Technology Specialist, 701-231-6403

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Tips for Recording Presentations

Need some help before recording that guest speaker your office invited? Or maybe folks are asking whether or not the upcoming workshop your county is hosting will be recorded? The following tips will help you record great videos.

  •  Before you start: Get permission from the speaker to record the presentation.
  •  Equipment: You will need a video camera, tripod, microphone (when possible) and headphones to monitor the audio.
  •  Room setup: Center the camera on the screen if there will be a PowerPoint slides. If there is no microphone or speaker system, try to be up close.
  •  Audio: A wireless microphone for the camera will work best. Two great options are available for checkout from Ag Comm – the AZDEN wireless microphone system and the Sennheiser wireless microphone system. If an external mic for the camera is not an option, and the room has a microphone and speakers, try to set up near one of the speakers. If no microphone is available but you are close enough to the presenter, the camera microphone may work in some situations, but you will want to do a test recording to check sound quality.
  •  Test recording: When you feel like you have everything ready, do a test recording of yourself or someone else walking around up front and talking as a presenter would. Then go back to the camera and listen through the headphones to determine if your setup needs to be altered.
  •  During the presentation: Zoom in and focus on the speaker during the introduction and at times when the speaker is talking about something not related to the PowerPoint slide. When the speaker is referring to PowerPoint slides, zoom in on the screen so it fills the video window and stay on it so the viewer doesn’t miss something. A good example can be found here.

 , Electronic Media Specialist, 701-231-7086

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Write the Right Word: Punctuation in Quotations

Don’t get confused when using punctuation in quotations. Here’s an easy rule to remember: Periods and commas always go inside quotation marks.

For example: “This year’s wheat harvest was above expectations,” Carrington producer John Smith said. “The growing conditions were exceptionally good.”

However, placement of other punctuation, such as colons and question marks, depends on the context. They go outside the quotation marks unless they are part of the quote.

Here are some examples:

  • “How long is the movie?” he asked.
  • Who wrote “War and Peace”?
  • “This year, I’m going to plant three crops: wheat, corn and soybeans,” the producer said.
  • To reduce your risk of developing a foodborne illness, the Partnership for Food Safety Education has four “easy-to-follow practices”: clean, separate, cook and chill.

, Information Specialist, 701-231-5391

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Find Something Quickly in Your Ag CMS Site

Ag CMS has been around for more than five years. Many of us have a lot of content in the site and it may be difficult to track files down. Here's a quick way to do so: Select All items and use CTRL + F to get to the file right away without having to scroll.

, Web Technology Specialist, 701-231-6403

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Preparing for Media Interviews

In an interview, do you try to just think quickly to answer the reporter’s questions? Instead, learn how to plan ahead on issues and use your key messages to get across your important points.

In the Jan. 18, 2017, Ag Comm webinar, Kelli Armbruster and Becky Koch shared how to prepare for an interview and tips for the interview itself. The concepts apply to print, radio and TV interviews – and connecting with mass media and the public via social media.

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Your Email Signature Matters

Dancing unicorns. Crazy colors. Funky fonts. Witty quotes. I’ve seen all of these things in email signatures. While it might be tempting to want to jazz up your signature to show off your personality, it’s important to follow the NDSU email signature standards.

When email signatures were originally developed, they were an easy way for people to include their name and contact information at the end of an email. Since then, they’ve evolved into electronic business cards.

If your email signature is consistent and looks professional it will convey that our organization is consistent and professional. Not only will your signature communicate your professionalism to anyone who receives it, but it will also provide instant brand recognition for NDSU.

Much of the work we do focuses on building connections, some of them through social media platforms. If you’d like to add appropriate social media icons to your email signature, Bob Bertsch has developed a tutorial.

If you have any questions about creating your email signature please let me know.

Kelli Armbruster, Information Specialist, 701-231-6136

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Preparing for the Upcoming Office 365 Migration

Our NDSU email service is scheduled to be migrated to the service run by the North Dakota University System (NDUS) during spring break. This migration also will involve other items hosted online, including SharePoint, OneDrive for Business and Skype for Business.

While it is still not known to what extent these services will be affected, now would be a good time to take a proactive approach to the upcoming migration. Performing small, preventative tasks, such as documenting who you've shared your SharePoint and OneDrive folders with, will go a long way in helping you to recreate your shares quickly once the migration is over. Also, writing down a list of the various groups and people in your Skype for Business contacts will provide a comprehensive reference you can utilize to recreate the list once your account has been moved.

Checking Your Share Settings

To see who you are sharing any particular SharePoint or OneDrive folder with, right click on the folder name and click on "Share." A new window like the one below will appear. Click on the "Shared with" option to see a list of everyone you have granted access to.

sharepoint_share2

 , IT Systems Specialist

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Built-in Shortened URL for Ag CMS Homepages

Ag Communication has registered the Internet domain, ndsu.ag, to provide a shorter URL for connect people with your website.

Every website in the Ag Content Management System has been setup to be accessible through this shorter web address, so a primary URL like www.ag.ndsu.edu/mcleancountyextension can also be reached from ndsu.ag/mcleancountyextension.

The shortened URLs only work for the homepage of your website. It will not work for any other pages on your site. So ndsu.ag/extension will work, but ndsu.ag/extension/directory will not.

Try it with your website. If your website is in Ag CMS, replace "www.ag.ndsu.edu" in yur URL with "ndsu.ag." This shortened URL is great for sharing in print, in presentation, on the radio or anywhere you need a web address that's shorter and easier to remember.

If you have questions, please let me know.

Bob Bertsch, Web Technology Specialist, (701) 231-7381

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Write the Right Word: Punctuating Bulleted Items

Listing information in a bulleted format is an effective way of drawing attention to it. But writers often have trouble punctuating bulleted lists.

Here’s an easy rule to remember: The only time these lists need punctuation is if the bulleted items are complete sentences. Otherwise, they do not need any punctuation. That means no commas, semicolons or even a period at the end of the last item on the list.

For example:

Pasture rental rates vary based on:

  • Forage quantity and quality
  • Forage species and composition
  • Condition of the fencing
  • Water quality and availability

Consider these holiday eating strategies to avoid weight gain:

  • Serve items on a side table instead of setting a large buffet table.
  • Use smaller serving spoons.
  • Cut sweet goodies in smaller pieces, or make the cookies small.

, Information Specialist, 701-231-5391

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People Who Fill Out Google Forms Can Now Get an Emailed Summary

Google Forms has finally made it easy for people who fill out a form to get an emailed copy of their responses or what they call a "response receipt". It used to be you had to add some code, now they make it easy by just checking a few boxes. I've worked with many who have requested this feature. Check out my 2:08 how-to here:

, Web Technology Specialist, 701-231-6403

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