If you use Outlook (whether email on your computer or webmail), OneDrive for Business, SharePoint or Skype for Business, the Office migration will affect you. These Microsoft services are being shifted from NDSU servers to NDUS servers starting March 10.
ITS has created an Email and Office 365 Migration website, but Ag Comm Computer Services is providing more explanation and how-to instructions on its NDSU Office 365 Migration to Start on March 10 page.
To make sure you don’t lose your email contacts, SharePoint documents and other information, please take action now. Review the ACCS website and follow through with what affects you.
After you’ve read the website, you’re welcome to contact Jerry, Jon or Blair at firstname.lastname@example.org or to join one of the Skypes where they’ll be answering your questions:
3 p.m. CST, Monday, March 6 – join here (regular monthly Tech Coffee Break time)
10 a.m. CST, Wednesday, March 8 – join here
3 p.m. CST, Wednesday, March 15 – join here (regular monthly Ag Comm webinar time)
Becky Koch, Ag Communication Director, 701-231-7875
Getting “verified” on social media gets your business page ranked higher in search and lets people know you’re the real deal. As a consumer, you can weed through fake or parody accounts and get to the legitimate page you’re looking for.
Whether it’s Facebook, Twitter, Pinterest or Instagram, you’ll know you’re looking at the official site by seeing a blue badge (red for Pinterest) that’s a blue circle with a white checkmark in it. The badge means that Facebook confirmed that this is the authentic Page or profile for this public figure, media company or brand. If you see a gray badge on a Page, it means that Facebook confirmed that this is an authentic Page for this business or organization.
How to Verify
The NDSU campus phone system offers a couple of options, Reach Me and Notify Me, that might help you stay in touch when out of the office.
Reach Me allows you to forward calls to your office phone to another number. You can distinguish between internal (campus voicemail users) and external callers. For example, you could have internal calls forwarded to your mobile phone but have external calls go to voicemail. You can also control your Reach Me schedule, selecting the days and times you'd like to have your calls forwarded. Having Reach Me forward calls to my office to my cell phone helps me stay in touch when working from home.
With Notify Me, you can choose to receive a text message or phone call when you receive a voicemail through your office phone. You can also choose to receive an email notification which includes a recording of the voicemail message. Instead of calling in to check your voicemail, you can be notified any time you receive a message and even listen to a recording of the message. I choose to receive a text message and an email when I receive a voicemail.
You can control Reach Me, Notify Me and many other aspects of your campus phone and voicemail through the Avaya Aura website at www.ndsu.edu/voicemail. Just login with your phone extension, for example my extension is 17381, and the PIN/password you use to access your voicemail by phone.
Bob Bertsch, Web Technology Specialist, (701) 231-7381
While chili, Chile and chilly sound the same, they can’t be used interchangeably.
If you’re talking about the pepper or the popular food usually made with meat and beans, it’s chili. By the way, the plural is chilies. For example: “Some cooks like to use extra-hot chilies in their chili.”
Chile is the long, narrow country along South America’s western edge. “A friend plans to visit Chile this spring.”
Chilly is a weather term. It means moderately cold. “A chilly wind is blowing from the north.”
Ellen Crawford, Information Specialist, 701-231-5391
Not sure when to use a comma? Need help knowing when to capitalize a direction? The "Write the Right Words" webinar can help.
Based on Ellen Crawford’s Let’s Communicate articles, this interactive webinar from February 15, 2017 covers grammar, punctuation, style and more.
Upcoming Email Migration
We have not been provided any new information about the migration. We are still under the impression that it will take place during spring break.
The only change we are currently aware of is the requirement to log in with a new username ending with @ndus.edu and the associated University System password (same one used to access Employee Self-Service pay stubs and leave balances, and PeopleSoft). The password for this account will need to be reset every 90 days. Email sent to @ndsu.edu and @ndus.edu addresses will be delivered to your new account, so you may continue to publicize your @ndsu.edu address.
For more information and the latest updates on the migration, please visit the NDSU Help Desk migration page.
Please Be Virus and Malware Aware
Computer viruses can pop up unexpectedly and are capable of more than just a slight inconvenience to you and your data. Recently several organizations, including hospitals and libraries, were forced to pay tens of thousands of dollars to have their computer systems unlocked after malware infiltrated their networks and held their computers and data for ransom.
Here are some tips to help protect yourself:
- Keep current backups of all important data.
- Make sure your antivirus program is updated and scanning regularly. Ag Comm Computer Services-supported computers do this automatically.
- Avoid clicking on links or opening attachments in suspicious emails or websites.
- Don't download and run unknown software.
- If you suspect your computer might be (or is) infected, please right away.
- Any time you feel your password may have been compromised (infected computer, clicked on a phishing link, etc.) please change your password right away.
Jerry Ranum, IT Systems Specialist 701-231-6395
If you receive a suspicious email, do not reply, click on any links or open any attachments.
If you are not sure it's a phishing email, forward it to the NDSU IT Help Desk, email@example.com to review.
If you've determined it is a phishing email, forward it directly to firstname.lastname@example.org, which keeps intact important information that may help IT staff identify the source of the scam. Then delete the message.
Did you take bait?
If you think you may have responded to a phishing message or clicked on any links within a suspicious message, please immediately contact the NDSU IT Help Desk at 701-231-8685 or email@example.com.
If you have any questions about phishing, please contact us.
Need some help before recording that guest speaker your office invited? Or maybe folks are asking whether or not the upcoming workshop your county is hosting will be recorded? The following tips will help you record great videos.
- Before you start: Get permission from the speaker to record the presentation.
- Equipment: You will need a video camera, tripod, microphone (when possible) and headphones to monitor the audio.
- Room setup: Center the camera on the screen if there will be a PowerPoint slides. If there is no microphone or speaker system, try to be up close.
- Audio: A wireless microphone for the camera will work best. Two great options are available for checkout from Ag Comm – the wireless microphone system and the Sennheiser wireless microphone system. If an external mic for the camera is not an option, and the room has a microphone and speakers, try to set up near one of the speakers. If no microphone is available but you are close enough to the presenter, the camera microphone may work in some situations, but you will want to do a test recording to check sound quality.
- Test recording: When you feel like you have everything ready, do a test recording of yourself or someone else walking around up front and talking as a presenter would. Then go back to the camera and listen through the headphones to determine if your setup needs to be altered.
- During the presentation: Zoom in and focus on the speaker during the introduction and at times when the speaker is talking about something not related to the PowerPoint slide. When the speaker is referring to PowerPoint slides, zoom in on the screen so it fills the video window and stay on it so the viewer doesn’t miss something. A good example can be found here.
- After the presentation: Upload the video to YouTube and get a shareable link. Learn more about how to upload a video to YouTube.
Scott Swanson, Electronic Media Specialist, 701-231-7086
Don’t get confused when using punctuation in quotations. Here’s an easy rule to remember: Periods and commas always go inside quotation marks.
For example: “This year’s wheat harvest was above expectations,” Carrington producer John Smith said. “The growing conditions were exceptionally good.”
However, placement of other punctuation, such as colons and question marks, depends on the context. They go outside the quotation marks unless they are part of the quote.
Here are some examples:
- “How long is the movie?” he asked.
- Who wrote “War and Peace”?
- “This year, I’m going to plant three crops: wheat, corn and soybeans,” the producer said.
- To reduce your risk of developing a foodborne illness, the Partnership for Food Safety Education has four “easy-to-follow practices”: clean, separate, cook and chill.
Ellen Crawford, Information Specialist, 701-231-5391
Ag CMS has been around for more than five years. Many of us have a lot of content in the site and it may be difficult to track files down. Here's a quick way to do so: Select All items and use CTRL + F to get to the file right away without having to scroll.
Sonja Fuchs, Web Technology Specialist, 701-231-6403