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Inventory of Important Family Records

HE-446 (Revised), February 1993
Reviewed and reprinted March 1996

Debra Pankow
Family Economics Specialist



Keeping family records in a businesslike manner saves time, trouble, money and frustration. This inventory should be filled out in pencil and updated as needed. Keep one copy in a convenient spot in your home files and a photocopy in your safe deposit box. A good record keeping system, with up-to-date inventory, will allow someone who is unfamiliar with the system to locate important documents, maintain records and prepare reports in case of an emergency.

Name________________________________________________
Date Recorded or Revised_____________________

Safe Deposit Box Number_______________________at
_________________________________________________________Bank:
One Key Kept_____________________________
2nd Key Kept_____________________________


Names of Advisers

---------------------------------------------------------
Adviser	    Name	  Address		Phone #
---------------------------------------------------------
Executor    ____________  ____________________  _________
  of Will
Insurance   ____________  ____________________  _________
  Agent(s)
__________  ____________  ____________________  _________
Lawyer      ____________  ____________________  _________
Banker      ____________  ____________________  _________
Broker      ____________  ____________________  _________
Other       ____________  ____________________  _________
---------------------------------------------------------

Bank Accounts and Savings

---------------------------------------------------------------
					Account in     Bank 
Type	      Name of Bank   Location	 Name of     Books Kept
---------------------------------------------------------------
Checking      _____________  _________  ___________  __________
____________  _____________  _________  ___________  __________
Savings       _____________  _________  ___________  __________
Certificates
  of Deposit  _____________  _________  ___________  __________
____________  _____________  _________  ___________  __________
____________  _____________  _________  ___________  __________
---------------------------------------------------------------

Insurance Policies

-------------------------------------------------------------------------
		Policy 		Loans Against  Claims (date)    Where 
Type/Company	  No.   Amount	  Amt/Holder    Made   Paid   Policy Kept
-------------------------------------------------------------------------
Life		______  ______  _____________  ______ ______  ___________
____________    ______  ______  _____________  ______ ______  ___________
____________    ______  ______  _____________  ______ ______  ___________
____________    ______  ______  _____________  ______ ______  ___________
Hospitalization ______  ______  _____________  ______ ______  ___________
Disability 
  Income        ______  ______  _____________  ______ ______  ___________
Property
  Car           ______  ______  _____________  ______ ______  ___________
  ____________  ______  ______  _____________  ______ ______  ___________
  ____________  ______  ______  _____________  ______ ______  ___________
Homeowners
  Fire, Theft	______  ______  _____________  ______ ______  ___________
  Liability	______  ______  _____________  ______ ______  ___________
  ____________  ______  ______  _____________  ______ ______  ___________
______________	______  ______  _____________  ______ ______  ___________
______________	______  ______  _____________  ______ ______  ___________
______________	______  ______  _____________  ______ ______  ___________
______________	______  ______  _____________  ______ ______  ___________
-------------------------------------------------------------------------

U.S. Savings Bonds

---------------------------------------------------------------------------
Serial	     Date     Purchase	Maturity   Owner,		
Number(s)  Purchased   Price	  Date	  Co-Owner  Beneficiary	 Where Kept
---------------------------------------------------------------------------
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
_________  _________  ________  ________  ________  ___________  __________
---------------------------------------------------------------------------

Mutual Funds, Stocks and Bonds

-------------------------------------------------------------------------
Kind			 Serial      Date    No. of  Cost per	
Common, etc.  Company	 Number	  Purchased  Shares    Share   Where Kept
-------------------------------------------------------------------------
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
____________  ________  ________  _________  ______  ________  __________
-------------------------------------------------------------------------

Real Estate

-------------------------------------------------------------------
			    Purchase  Mortgage Amount     Where 
Type	          Location   Price	and Holder     Records Kept
-------------------------------------------------------------------
Rental Property
  Records	  _________  _______  _______________  ____________
Mortgage Paper    _________  _______  _______________  ____________
Deeds, Titles
  Abstracts       _________  _______  _______________  ____________
Property Tax
  Records         _________  _______  _______________  ____________
Contracts for
  Deed		  _________  _______  _______________  ____________
Capital Improve-
  ment Records    _________  _______  _______________  ____________
Burial Lot Deed   _________  _______  _______________  ____________
-------------------------------------------------------------------

Automobile

-----------------------------------------------------------------------------
Make/		      Purchase		       Amount	 Engine     Where
Model	Year/License    Price	In Whose Name  of Loan	 Number	  Papers Kept
-----------------------------------------------------------------------------
_______ ____________  ________  _____________  _______  _________ ___________
_______ ____________  ________  _____________  _______  _________ ___________
_______ ____________  ________  _____________  _______  _________ ___________
_______ ____________  ________  _____________  _______  _________ ___________
_______ ____________  ________  _____________  _______  _________ ___________
_______ ____________  ________  _____________  _______  _________ ___________
_______ ____________  ________  _____________  _______  _________ ___________
-----------------------------------------------------------------------------

Debts

(include credit cards, credit contracts, loan agreements, records of 
payment and account statements)
----------------------------------------------------------------------
						  Final 
	     Name and Address		Payment	 Payment     Where
Description   of Person Owed   Amount	  Plan	   Due	  Records Kept
----------------------------------------------------------------------
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
___________  ________________  _______  _______  _______  ____________
----------------------------------------------------------------------

Payments Due Us and Social Security Retirement*

---------------------------------------------------------------------
						 Final	
	     Name and Address          Payment	Payment     Where 
Description  of Person Owing   Amount	Plan	  Due	 Records Kept
---------------------------------------------------------------------
___________  ________________  ______  _______  _______  ____________
___________  ________________  ______  _______  _______  ____________
___________  ________________  ______  _______  _______  ____________
___________  ________________  ______  _______  _______  ____________
___________  ________________  ______  _______  _______  ____________
___________  ________________  ______  _______  _______  ____________
___________  ________________  ______  _______  _______  ____________
---------------------------------------------------------------------
*Contact your local Social Security Administration for information 
and a record of your Social Security Entitlements.
(Toll Free: 1-800-234-5772)

Other Important Papers

-------------------------------------------------
Type of Paper			  Where Kept	
-------------------------------------------------
_____________________________	  _______________
Will for ____________________	  _______________	
Will for ____________________	  _______________	
Will for ____________________	  _______________	
Marriage Certificates		  _______________
Birth Certificates		  _______________
Baptismal Certificates		  _______________
Adoption Papers			  _______________
Citizenship Papers		  _______________
Death Certificates		  _______________
Deed to Burial Plot		  _______________
Divorce and Separation Papers	  _______________	
Property Settlement Agreements	  _______________	
Military Service Records	  _______________	
Social Security Information	  _______________	
Living Will  			  _______________
Durable Power of Attorney	  _______________
_____________________________	  _______________
_____________________________	  _______________
_____________________________	  _______________
Business Records		  _______________
Medical Histories		  _______________
Cancelled Checks		  _______________
Income Tax Returns		  _______________
Deductible Expense Records	  _______________
Patents and Copyrights		  _______________
Passports			  _______________
Education Record Transcripts	  _______________
Diplomas			  _______________
Employment Records		  _______________
Important Keys			  _______________
Fraternal Order Papers		  _______________
Pension System Records		  _______________
Household Inventory		  _______________
Inventory of Important 
   Family Records		  _______________
_____________________________	  _______________
_____________________________	  _______________
_____________________________	  _______________
_____________________________	  _______________
_____________________________	  _______________
_____________________________	  _______________
-------------------------------------------------

HE-446 (Revised), February 1993
Reviewed and reprinted March 1996

 


County Commissions, North Dakota State University and U.S. Department of Agriculture cooperating. Duane Hauck, Director, Fargo, North Dakota. Distributed in furtherance of the Acts of Congress of May 8 and June 30, 1914. We offer our programs and facilities to all persons regardless of race, color, national origin, religion, gender, disability, age, veteran's status or sexual orientation; and are an equal opportunity institution. This publication will be made available in alternative formats for people with disabilities upon request, 701 231-7881.