MINUTES OF COUNCIL MEETINGS

Richland County 4‑H Council Meeting Minutes
February 13, 2007
6:30 PM
Southeast Water Users, Mantador

The meeting was called to order by Vice-President Sharon Ritten. Pledges were said. Secretary�s report approved. Treasurer�s report was discussed and accepted. It was suggested the County Club establish an independent account.

Present were: Sharon Ritten, Karen Weber, Mary Mauch, Julie Wahler, Darcy Heitkamp, Georgia Vosberg, Sheree Foertsch, Cindy Arndt, Brenda Vertin, Colleen Svingen, and Dale Siebert.

Old Business:

Financial Policies & Procedures for Clubs ‑ The Executive Committee reviewed and proposed changes to the Cass County document so that it could be used in Richland County. Karen made the motion: Accept the Financial Policies & Procedures for Clubs as modified. Second - Georgia. Motion passed. Discussion included a reminder that clubs need to notify the 4-H Office when they decide to have a fund raiser. Also, some clubs need to file an SS-4 form and wanted information on that. Colleen said the document would be sent to the leaders and account info would be emailed.

Achievement Days ‑ Discussed awarding the grand and reserve ribbons at the Awards Banquet. It was decided that for some children who do not receive one that it would cause hurt feelings. At Achievement Days a child could find a private place and way to deal with the disappointment, but at the banquet it would be too hurtful (again) and embarrassing. Cindy made a motion: Premiums will be distributed at the Awards Banquet on Oct 7, 2007 or mailed to those who don�t get them that day. Second - Darcy. Motion passed. There was a lengthy discussion about the days and times of Achievement Days. Darcy made a motion: Achievement Days are July 13 and 14^th with Friday being the day for judging statics and Saturday for judging livestock. The exact times to be set by the Ach Day Committee. Second - Cindy. It was recommended that statics be judged from 1 - 6 P.M. so there was time for all to be judged and for parents to bring their child after work. Pick-up of statics at 11 AM on Saturday was suggested so the softball players could still get to their tournaments. It was recommended that the committee meet or email by March 1^st so early arrangements can be made. Suggestions for judges are needed. It was suggested that the livestock judging stay in Hankinson because of the moving and storing problem of the cages and panels. The Horse Show is TBA. Committee members are: Darcy, Sheree, Joan, Dennis, Dan Metzger, Karen, and Chairperson Julie Wahler.

Award Forms - Colleen went through the new Awards Form and explained each page. Considerable discussion entailed. Cindy made a motion: Accept Awards Form as presented. Second - Georgia. Motion passed. The changes to the form will require amending the Constitution Bylaws to include youth on the council and it was suggested that there be a limit of two votes per club or family.

Awards Banquet - The banquet is set for Oct 7, 2007. Location and time was discussed. Cindy made a motion: The Mooreton Community Center will be booked if the rent is under $50 for the Awards Banquet. Second - Mary. It was suggested to have the banquet 1 - 4 PM. Darcy will check on the availability of the Center or the church in Mooreton. Committee: Georgia, Cindy and Chairperson Darcy.

ND Consumer Decisions Making Team - Karen reported that the team worked hard to raise money and competed well at National Western Round-up.

Rummage Sale: The rummage sale is tentatively set for May 4 and 5^th. Location was discussed. Committee: Mary Mauch, Lori Peplinski, Theresa Olson, Karen Weber, and Chairperson Georgia Vosberg.

Raffle: Raffle drawing will be May 17 at Communication Arts Contest. Committee: Lori Peplinski, Georgia, Laurie Metzger, Julie, and Sheree.

ND State Fair funding letter ‑ Karen shared a letter from the NDSF manager indicating that increased funding for premium dollars have been requested because �We are aware that our premiums for 4-H, FFA, and open class competitions lag behind other State Fairs.�

Club Treasurer Books - Clubs need to turn their Treasurer Books into the 4-H Office for review at the end of year. Clubs that haven�t are asked to do so now.

AG Trip - The NDSU Ag Trip is set for April 14, 2007. Karen asked for tour suggestions and the �Bug Man� and the new Fitness Center were mentioned. All were encouraged to attend.

Equine Expo Trip - Deb Knudson is arranging a horse trip to the NDSU Horse Expo; the cost is $5 for entry fee and money for food on the trip. The Minnesota Horse Expo is April 27, 28 and 29.

Family Fun and Fitness Day- No date has been set. Discussion about bowling and archery. Krista Foertsch volunteered to help with gymnastics. Committee: Joan and Mary.

County Events Calendar - Reviewed the dates for upcoming county events with only Fun and Family Fitness Day and Showcase undetermined. A suggestion of June 26 was made for Showcase.