To Schedule the Event

• Allow 5 prior to event to submit request to schedule

• Decide on the sites and who will be hosting/facilitating the event

• Contact site coordinator of each site for availability and to reserve

• Decide on host site (typically facilitates the videoconference). The host also serves as a point of contact with IVN if a connectivity problem occurs.

• Important to submit correct site/room name; an IP# is helpful. (The name is usually city name first then county).

• Can search for a site by city, room, or room groups at http://alt.ndus.edu/ Click on videoconferencing > site directory > search. If need to use a higher ed classroom, in same link click on videoconferencing > NDUS Info > classroom list.

• Maximum sites to connect: 12 to avoid technical difficulties

• After you have reserved all sites, complete the Ag Consortium Request to Schedule (Excel) form. List ALL sites in the conference, mark the host site, preferred date and time, name of event, facilitator's name, e-mail address, phone and fax. E-mail the form to Linda McCaw, Ag Consortium scheduler at least one week prior to the event date.

• Once scheduled, requester will receive an e-mail confirmation.
  

• Prior to the video conference, learn the correct procedure for problem resolution and operation of the conference equipment. If you experience technical problems, the IVN Help Line is (701) 777-6486, prompt 1.
  

New Site

http://alt.ndus.edu/ click on videoconferencing > Help Desk > Off Network Testing. Must allow couple weeks to create, set up and test a new site. Complete the form and submit to IVN / ALT for the site to be created and set up. IVN will notify Ag Communication when they need additional information to test equipment.

To Submit Changes

Submit a change form at least two business days before the event.