Videoconferencing (IVN)

Quick Links:

•  Request to Schedule (Excel)
  
• Change Form (Excel)

• Ag Consortium Contact Info (Excel)
  

Purpose:

Save travel time and expense for PowerPoint presentations, meetings, and/or classroom lectures at a nearby IVN site.

To Schedule the Event: 

• Allow 5 - 10 days prior to event to submit request to schedule

• Decide on the sites and who will be hosting/facilitating the event

• Contact site coordinator of each site for availability and to reserve

• Decide on host site (typically facilitates the videoconference). The host also serves as a point of contact with IVN if a connectivity problem occurs.

• Important to submit correct site/room name; an IP# is helpful. (The name is usually city name first then county).
• Can search for a site by city, room, or room groups at http://alt.ndus.edu/  Click on videoconferencing > site directory > search. If need to use a higher ed classroom, in same link click on videoconferencing > NDUS Info > classroom list.
• Maximum sites to connect: 12 to avoid technical difficulties
  

• After you have reserved all sites, complete the Ag Consortium Request to Schedule (Excel) form. List ALL sites in the conference, mark the host site, preferred date and time, name of event, facilitator's name, e-mail address, phone and fax. E-mail the form to Linda McCaw, Ag Consortium scheduler at least one week prior to the event date.

• Once scheduled, requester will receive an e-mail confirmation.
  

• Prior to the video conference, learn the correct procedure for problem resolution and operation of the conference equipment. If you experience technical problems, the IVN Help Line is (701) 777-6486, prompt 1.
  

New site:

http://alt.ndus.edu/ click on videoconferencing > Help Desk > Off Network Testing. Must allow couple weeks to create, set up and test a new site. Complete the form and submit to IVN / ALT for the site to be created and set up. IVN will notify Ag Communication when they need additional information to test equipment.

To Submit Changes:

Submit changes at least two business days prior to event. Click here Change Form.

ConferenceMe

ConferenceMe is a software application that is an easy desktop solution to a videoconferencing class when access to a traditional IVN classroom is not possible. Participant must have a web camera and headset microphone. There is a maximum of 12 ConferenceMe ports for one event or combined events of the same date/time. ConferenceMe needs to be added to a scheduled event. Once added, the campus IVN Coordinator will be provided information for downloading the software, testing the connection and how to access ConferenceMe for the event. There is no additional charge to add ConferenceMe to a videoconference class or meeting. Fill out the IVN Request to Schedule form and submit.

There are limited ports to use, but ConferenceMe can be used when a participant absolutely cannot attend at an IVN room. ConferenceMe cannot be used alone. Connections must be sites as part of other IVN sites in a scheduled conference.