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LET'S COMMUNICATE Contents Reduce the Size of your PowerPoint File Reduce the Size of your PowerPoint File If your PowerPoint files are getting very large, here are some ideas to help reduce the file size:
PowerPoint 2002 and later can compress images and remove unneeded data: 1. Save your file with another name so you keep a copy of the original file. 2. Right-click the picture, and then click Format Picture on the shortcut menu. 3. In the Format dialog box, click the Picture tab, and then click Compress. 4. Under Apply to, do one of the following: 5. Under Change resolution, do one of the following: 6. Under Options, select the Compress pictures check box and the Delete cropped areas of pictures check box. 7. Click OK. 8. If prompted, click Apply in the Compress Pictures dialog box. PowerPoint 2007 has the Compress feature on the left side of the Format ribbon under Picture Tools. Shrink the size of the images: http://ets.tlt.psu.edu/twt/shrinkimage Use Photoshop to reduce the size of the image before adding it to PowerPoint: http://www.plantpath.cornell.edu/PhotoLab/KnowledgeBase/DigiPhotoTips/PowerPointSize.htm Tutorial about graphics, bitmaps, scanning & digital cameras for on-screen or projected presentations: http://www.awesomebackgrounds.com/powerpointgraphics.htm Reduce the size of the PowerPoint 1997-2003 file: http://office.microsoft.com/en-us/powerpoint/HA011168821033.aspx Deb Tanner, (701) 231-7891, deb.tanner@ndsu.edu Printing Adobe Acrobat Files Have you ever printed a brochure file from Adobe Acrobat and when you fold it, the margin spacing doesn't come out right? That's because Acrobat print defaults are set to reduce the page to fit inside your printer margins. This reduces the entire document so it's printing at about 90 percent of the original size. To fix this and have the file print with the correct margin spacing, when you get to the Print menu screen, be sure that "Page Scaling" is set to "None." Deb Tanner, (701) 231-7891, deb.tanner@ndsu.edu Add Major Events to the NDSU Calendar The NDSU event calendar, which is linked from the NDSU home page at www.ndsu.edu, is available for major Agriculture and University Extension events. Please send details (dates, times, locations, fees, URLs, contact people, etc.) to me for entry. Becky Koch, (701) 231-7875, becky.koch@ndsu.edu Non-discrimination Statement Updated The NDSU non-discrimination statement has been updated to read: North Dakota State University does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, Vietnam Era Veterans status, sexual orientation, marital status, or public assistance status. Direct inquiries to the Chief Diversity Officer, 205 Old Main, (701) 231-7708. This statement and the alternative format statement must be included on printed publications. The alternative format statement says: This publication will be made available in alternative format upon request to people with disabilities (701) XXX-XXXX. On printed materials that promote an in-person program, include the accommodations statement: Individuals with disabilities are invited to request reasonable accommodations to participate in NDSU-sponsored programs and events. To request an accommodation(s), please contact (person or department sponsoring the event) at (phone or e-mail) by (specific date) to make arrangements. Phishing for Information Seems we've been getting lots of e-mail recently from folks wanting our e-mail addresses, even user names and passwords. NEVER reply with secure information. NDSU Information Technology Services (ITS) and most legitimate businesses will not ask for such information via e-mail. If you receive a message that you think might be legitimate, contact the help desk at (701) 231-8685 or ndsu.helpdesk@ndsu.edu before replying. Some of these e-mails, and even the Web pages they link to, look very realistic, so don't get scammed. Check it out. Becky Koch, (701) 231-7875, becky.koch@ndsu.edu Check and Double-check When including contact information such as Web and e-mail addresses, phone numbers and street addresses in publications, news releases, fliers, posters, brochures and newsletters, make sure it is correct. Something as simple as a misplaced dot or slash in a Web address makes it useless. Sending people to the wrong phone number or e-mail address is a sure way to keep them from getting more information about the event you are promoting or the service you are providing. If you are revising a publication that includes Web addresses or other contact information, make sure they still are valid. An address or phone number that worked three years ago may not work now. Ellen Crawford, (701) 231-5391, ellen.crawford@ndsu.edu Write the Right Word When writing, we often feel the need to add descriptive words or phrases to clarify what we are saying. However, several of those added words are redundant. Examples include “the color of,” “the size of,” “the shape of,” “literally” and “located.” You don’t need to say something is “the color of,” “the size of” or “the shape of” when you include its color, size or shape. The same rule applies to modifiers such as “-colored,” “- shaped” and “-sized.” Using those words and phrases in addition to the size, shape or color is overstating the obvious. For example, you could say: “The disease causes brown spots on the plant’s leaves,” rather than “brown-colored” spots. Or this: “Infected plants may have rectangular brown spots on the leaves” rather than “brown spots in the shape of a rectangle.” Avoid using “literally” unless you mean something actually happened. Literally means in an exact sense. So don’t say “The baby’s crying literally drove me crazy” unless you have gone mad. “Located” is unnecessary if you include a location. For instance, “The laboratory will be in the new greenhouse” rather than “be located in the new greenhouse.” Ellen Crawford, (701) 231-5391, ellen.crawford@ndsu.edu Discounts Available to State Employees State employees are eligible for some great discounts listed at http://www.nd.gov/cose/discounts.HTM. Though the list hasn't been updated since June 2007, a Council of State Employees leader said nearly all discounts are still available. Just one example: 18 percent off on cell phone service. January's eXtension Professional Development Opportunities Learn about this month's professional development opportunities at http://about.extension.org/wiki/Schedule_of_Professional_Development_Opportunities. 30-minute Sessions:
Other Sessions:
In addition, Bob Bertsch's Jan. 9 e-mail described a free educational webinar on "Social Media is about Socializing," which will be offered at 1 p.m. CST, Jan. 13, 14 and 21. Register at http://www.ovrdrv.com/social-webinar/. Let's Communicate Past issues of Let's Communicate are at www.ag.ndsu.edu/agcomm/letscomm/letscomm.htm. If you have questions or comments, or would like to submit information or make a suggestion forLet's Communicate, please contact me. Becky Koch, Agriculture Communication Director Please note new address!
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